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SPECIAL MEETING OCTOBER 1, 2020 172 <br />The Special Meeting of the Board of Public Works was convened at 9:30 a.m. on Thursday, <br />October 1, 2020, by Board President Gary A. Gilot. The meeting was streamed live to the public <br />with Board President Gary A. Gilot and Board Members Elizabeth Maradik, Therese Dorau, <br />Jordan Gathers, and Joseph Molnar present. Ms. Dorau confirmed the presence of those members <br />with a roll call. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda <br />Martin. Attorney McDaniels stated due to a technology issue, three (3) of the electronic bids <br />transmitted for the O'Brien Recreational Center Renovations, Project No. 118-091, and one <br />quote for the Notre Dame Triangle Alley Paving, Project No. 119-057R, were delayed after they <br />reached the City's email security server. Following an internal investigation, it was determined <br />that the three (3) bids and one (1) quote reached the City prior to the 9:30 a.m. EST delivery <br />deadline. Attorney McDaniels stated the purpose of this special meeting of the Board of Public <br />Works is to open those timely received bids and quote. She noted there was one (1) bid that <br />didn't reach the city server in time, and that was from Robert Henry Corporation for the O'Brien <br />Renovation project. Mr. Gilot stated this was no fault of the bidders, so it's appropriate to open <br />the bids and quote. He noted they had no advantage of hearing the other bids prior to submitting <br />their bids, and the time stamp verified they were timely. He asked that the following City of <br />South Bend Information and Technology report be included in the Board's record. <br />O'Brien Center Domain <br />CES Time Stamp <br />Email Actual Delivery Time Stamp <br />Delay <br />1 @roberthenrycorp.com <br />9:33 AM <br />9:33 AM <br />0 minutes <br />2@gl.nceusa.com <br />9:20 AM <br />9:36 AM <br />16 minutes <br />3' @ldconstruction.com <br />9:23 AM <br />9:38 AM <br />15 minutes <br />4 @ryoderconstruction.com <br />9:26 AM <br />9:41 AM <br />15 minutes <br />ND Triangle Domain Name <br />I@rieth-riley.com 9:27 AM 9:42 AM 15 minutes <br />Delay looks to be either Office 365 or email provider(s) before us. There emails look to be treated as <br />potential spam emails & Outlook 365 was only allowing so many connections from an IP Address during <br />a certain timeframe. <br />OPENING OF BIDS — O'BRIEN RECREATIONAL CENTER RENOVATIONS — PROJECT <br />NO. 118-091 (PR-00002894) <br />The following sealed bids received on September 22, 2020 for the above project were opened <br />and publicly read: <br />GIBSON-LEWIS, LLC. <br />1001 W. 11 th. St. <br />Mishawaka, IN 46544 <br />GHicksp,gl.nceus a. com <br />Bid was signed by Robert A. Lingenfelter <br />Non -Collusion, Non -Discrimination Affidavit Form was completed <br />Five percent (5%) Bid Bond was submitted <br />Base Bid <br />$499,600.00 <br />Alternates <br />$34,400.00 <br />Base Bid Plus Alternates <br />$534,000.00 <br />R. YODER CONSTRUCTION, INC. <br />27453 County Road 150 <br />PO Box 69 <br />Nappanee, IN 46550 <br />jason@ryoderconstruction.com; brad@aoderconstruction.com <br />Bid was signed by Mr. Jason Yoder <br />Non -Collusion, Non -Discrimination Affidavit Form was completed <br />Five percent (5%) Bid Bond was submitted <br />l: 11 <br />Base Bid $388,100.00 <br />Alternates <br />Base Bid Plus Alternates $464,925.00 <br />