08252020 Board of Public Works Meeting

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REGULAR MEETING AUGUST 25, 2020 144 indicating this new final cost of $924,359.52. Mr. Gilot noted the total increase on the project exceeds the 20% allowed by State law, with an increase of 20.52%. Ms. Maradik noted there was no memo submitted for the Board's records to justify the excess. Attorney McDaniels stated the Board needs a memo that details the reasons for exceeding the 20% limit that meets the criteria of the State law. She suggested the Board approve the Change Order subject to a clarifying memo. Ms. Kara Boyles, City Engineer, stated she will revisit this, adding there were significant quantity overruns. She stated there were discrepancies between the contractor and the plans and this was originally much larger, but they negotiated it down. She explained there was a significant area that required re -seeding that the City didn't think would need to be done, but it was later determined the area was along multiple private properties and did require re -seeding. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, Change Order No. 3 (Final) and the Project Completion Affidavit were approved subject to a memo to the file clarifying the increase. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF QUALIFICATIONS — SOUTH BEND PINHOOK WATER TREATMENT PLANT GUARANTEED SAVINGS CONTRACT (PR-00002793) Ms. Alicia Czarnecki, Engineering, requested permission to advertise for the receipt of qualifications for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. Mr. Gilot asked if there was a coinciding Resolution going to the Common Council for approval. Ms. Kara Boyles, City Engineer, stated it is pending after the quotes are opened and before bringing it back to the Board for the award. ADOPT RESOLUTION NO. 24-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the following Resolution to dispose of obsolete Central Services, and Fire and Police Department vehicles and equipment, was adopted by the Board of Public Works: RESOLUTION NO.24-2020 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or less; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000, and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less; BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED this 25TH day of August, 2020. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS