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REGULAR MEETING AUGUST 25, 2020 143
<br />Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the
<br />above quotation was referred to Community Investment and Engineering for review and
<br />recommendation.
<br />AWARD BID AND APPROVE CONTRACT — SPEED HUMP INSTALLATION — PROJECT
<br />NO. 120-043 (PR-00002148)
<br />Ms. Charlotte Brach, Engineering, advised the Board that on August 11, 2020, bids were
<br />received and opened for the above referenced project. After reviewing those bids, Ms. Brach
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder,
<br />Premium Concrete Services, Inc., 712 Richmond St„ Elkhart, IN 46516, in the amount of
<br />$210,400. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the
<br />bid be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion,
<br />which carried by roll call.
<br />AWARD QUOTATION AND APPROVE CONTRACT — VPA PARKING LOT SECURITY
<br />GATES (PR-00002135)
<br />Mr. Patrick Sherman, Venues, Parks & Arts, advised the Board that on July 28, 2020, quotations
<br />were received and opened for the above referenced project. After reviewing those quotations,
<br />Mr. Sherman recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Custom Fence Company, 2265 Reum Rd., Niles, MI 49120, in the amount of
<br />$17,292.11. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and
<br />the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the
<br />motion, which carried by roll call.
<br />APPROVE CHANGE ORDER NO. 1 — SMALL DRAINAGE DESIGN AND REPAIR —
<br />SAMPSON AND OVERLOOK — PROJECT NO. 118-063B (PO-0000304)
<br />Mr. Gilot advised that Ms. Sue Ellen Doudrick, Engineering, has submitted Change Order No. 1
<br />on behalf of HRP Construction, Inc., 5777 Cleveland Rd., PO Box 266, South Bend, IN 46624,
<br />indicating the contract amount be increased by $122,458.91 for a new contract sum, including
<br />this Change Order, in the amount of $346,638.91. Mr. Gilot noted this Change Order created a
<br />54% increase, well exceeding the 20% maximum allowed by State law. He stated there was a
<br />memo provided that outlined in great detail the differing site conditions and a conflict with
<br />utilities He added there was a need to redesign and move the route several hundred feet that
<br />created a substantial increase. Attorney McDaniels stated this differing site conditions meets the
<br />unforeseeable conditions criteria that allows for an increase exceeding 20% per State law. Upon
<br />a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change
<br />Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — 315 & 319 W. JEFFERSON EXTERIOR
<br />RENOVATIONS, DIVISION C — PROJECT NO. 119-064 (PR-0000441)
<br />Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on
<br />behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the
<br />contract amount be increased by $1,856 for a new contract sum, including this Change Order, in
<br />the amount of $47,845. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and
<br />carried by roll call, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 5 — HISTORIC LEEPER PARK IMPROVEMENTS BID
<br />PACKAGE I — PROJECT NO. 118-010A (PO-0000379)
<br />Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 5 on
<br />behalf of Ancon Construction Company, Inc., 2146 Elkhart Rd., Goshen, IN 46526, indicating
<br />the contract amount be increased by $27,713 and three hundred and sixteen (316) days, for a new
<br />contract sum, including this Change Order, in the amount of $1,412,692.86 and a new
<br />completion date of October 1, 2020. Upon a motion made by Ms. Maradik, seconded by Mr.
<br />Molnar and carried by roll call, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— AIRPORT ANNEXATION AREA SANITARY SEWER EXTENSION — PROJECT NO. 117-
<br />108 (PR-0000076)
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Engineering, has submitted Change Order No. 3
<br />(Final) on behalf of HRP Construction, Inc., 5777 Cleveland Rd., PO Box 266, South Bend, IN
<br />46624, indicating the contract amount be increased by $28,020 for a new contract sum, including
<br />this Change Order, of $924,359.52. Also submitted was the Project Completion Affidavit
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