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REGULAR MEETING MAY 26, 2020 106
<br />the lowest responsive and responsible bidder, Pemberton Davis Electric, Inc., 916 E. McKinley
<br />Ave., Mishawaka, IN 46545, in an amount, not to exceed $28,983. Mr. Gilot stated with the
<br />implementation of DFO, and in an effort to simplify the process for smaller projects, quotes of
<br />$50,000 or less will now follow IC 36-1-12-5(b)(1)(b), one of two processes allowed by Indiana
<br />Statute regulating the receipt and award of quotations. He noted part of that process is a
<br />requirement that the Board read the name and amount of each quote submitted into the public
<br />record at which time the contract is considered. Ms. Maradik read into the record, Pemberton
<br />Davis Electric, Inc., quote submitted for $28,983; and Michiana Contracting, Inc., quote
<br />submitted for $29,700. Mr. Gilot asked if the engineers reached out to three (3) contractors, as
<br />required by law, noting that a lot of times even with the request sent, not all contractors will
<br />respond. (Ms. Kara Boyles, City Engineer, confirmed during Privilege of the Floor). Therefore,
<br />Ms. Maradik made a motion that the recommendation be accepted, and the quotation be
<br />awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which
<br />carried by roll call.
<br />APPROVE CHANGE ORDER NO. 2 — OLIVE WATER TREATMENT PLANT
<br />IMPROVEMENTS — PROJECT NO. 118-024 (RWDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
<br />of Bowen Engineering Corporation, 8802 N. Meridian St., Indianapolis, IN 46260, indicating the
<br />contract amount be increased by $14,483 for a new contract sum, including this Change Order, in
<br />the amount of $1,392,592. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and
<br />carried by roll call, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — BENDIX DR., LATHROP TO INDIANA TOLL
<br />ROAD — PROJECT NO. 114-065 (LRSA)
<br />Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 1 on
<br />behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614,
<br />indicating the adoption of special provisions for QC/QA PCCP only for errors and omissions
<br />with no change to the cost of the project. Upon a motion made by Ms. Maradik, seconded by
<br />Mr. Molnar and carried by roll call, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 2 — BENDIX DR., LATHROP TO INDIANA TOLL
<br />ROAD — PROJECT NO. 114-065 (LRSA)
<br />Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 2 on
<br />behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614,
<br />indicating the contract amount be increased by $2,930.23 for a new contract sum, including this
<br />Change Order, in the amount of $4,091,930.23. Upon a motion made by Ms. Maradik, seconded
<br />by Mr. Molnar and carried by roll call, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — COMMERCE CENTER ARCHITECTURAL
<br />PRECAST CONCRETE PANELS — PROJECT NO. 119-03OR (REDA TIF)
<br />Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on
<br />behalf of High Concrete Group, LLC., 95 Mound Park Dr., Springboro, OH 45066, indicating
<br />the contract amount be increased by $664,800 for a new contract sum, including this Change
<br />Order, in the amount of $5,000,000. Mr. Gilot explained there is a Development Agreement,
<br />authorized by the Redevelopment Commission, that caps the city's contribution to this project at
<br />$5,000,000 to help the developer. He noted that is the reason for the even amount. Upon a
<br />motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change
<br />Order was approved.
<br />APPROVE CHANGE ORDER NO. 4 — WESTERN AVE. STREETSCAPE PHASE III —
<br />PROJECT NO. 118-076 (RWDA TIF)
<br />Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 4 on
<br />behalf of Indiana Earth, Inc., 10343 McKinley Hwy., Osceola IN, 46561, indicating the contract
<br />amount be increased by $34,726.28 for a new contract sum, including this Change Order, in the
<br />amount of $2,844,266.94. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and
<br />carried by roll call, the Change Order was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER RIVER LIGHTS -
<br />PROJECT NO. 119-056 (HOTEL MOTEL TAX FUND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Martell Electric, LLC, 4601 Cleveland Rd., South Bend, IN 46628, for the
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