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REGULAR MEETING
<br />APRIL 14, 2020 80
<br />Non -Collusion, Non -Discrimination Affidavit Form was completed
<br />TOTAL AMOUNT OF QUOTE: $49,497.30
<br />Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the
<br />above quotation was referred to Engineering for review and recommendation.
<br />OPENING OF QUOTATIONS — 2020 TREE AND STUMP REMOVAL — PROJECT NO. 120-
<br />002 (MVH)
<br />Mr. Gilot advised that this was the date set for the receiving and opening of sealed electronic
<br />quotations for the above referenced project. The following quotation was opened and read:
<br />K & R TREE SERVICE LLC
<br />1724 South Grant St.
<br />South Bend, IN 46613
<br />treecutterkev@maii.com
<br />Quotation was submitted by Mr. Kevin J. Kenney
<br />Non -Collusion, Non -Discrimination Affidavit Form was completed
<br />QUOTATION: $49,875.12
<br />Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the
<br />above quotation was referred to Engineering for review and recommendation.
<br />AWARD BID — SIX THOUSAND (6,000), MORE OR LESS, UNIVERVERSAL NESTABLE
<br />REFUSE CONTAINERS — SPEC B (SOLID WASTE OPERATIONS)
<br />Mr. Jeff Hudak, Administration and Finance, advised the Board that on March 24, 2020, bids
<br />were received and opened for the above referenced equipment. After reviewing those bids, Mr.
<br />Hudak recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Otto Environmental Systems North America, Inc.,12700 General Dr., Charlotte, NC,
<br />28273 in the amount of $42.29 each for the ninety-six (96) gallon containers and $31.79 each for
<br />the forty-eight (48) gallon containers. Therefore, Ms. Maradik made a motion that the
<br />recommendation be accepted, and the bid be awarded as outlined above. Mr. Molnar seconded
<br />the motion, which carried by roll call.
<br />RESCIND REJECTION OF BIDS AND AWARD BID AND APPROVE CONTRACT —
<br />EAGLE WAY SEWER EXTENSION — PROJECT NO. 119-095 (RWDA TIF)
<br />Mr. Kyle Silveus, Engineering, advised the Board that on March 10, 2020, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Silveus
<br />recommended that the Board reject all bids due to being non -responsive to the Diversity
<br />requirements. On March 24, 2020, the Board approved the rejection of all bids. Mr. Silveus
<br />stated in his memo since this bid rejection occurred, new information about data in the City's
<br />disparity study has come to light. As a result, the City will not require or set contract goals on
<br />this project. He asked that the Board rescind their previous rejection of all bids and award the
<br />contract to the lowest responsive and responsible bidder Indiana Earth, Inc., 10343 McKinley
<br />Hwy., Osceola, IN, 46561, in the amount of $239,444.56. Therefore, Ms. Maradik made a
<br />motion that the recommendation be accepted, and the Board rescind their previous rejection of
<br />all bids and award the contract as outlined above. Mr. Molnar seconded the motion, which
<br />carried by roll call.
<br />RESCIND REJECTION OF BIDS AND AWARD BID AND APPROVE CONTRACT —
<br />GEMINI AT COLFAX, EXTERIOR RENOVATIONS DIVISION B — PROJECT NO 119-103
<br />(RWDA TIF)
<br />Mr. Zach Hurst, Engineering, advised the Board that on February 25, 2020, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Hurst
<br />recommended that the Board reject all bids due to being non -responsive to the Diversity
<br />requirements. On March 24, 2020, the Board approved the rejection of all bids. Mr. Hurst stated
<br />in his memo since this bid rejection occurred, new information about data in the City's disparity
<br />study has come to light. As a result, the City will not require or set contract goals on this project.
<br />He asked the Board to rescind their previous rejection of all bids and award the contract to the
<br />lowest responsive and responsible bidder Slatile Roofing and Sheet Metal Co., Inc., 1703 S.
<br />Ironwood, South Bend, IN, 46613 in the amount of $305,000. Therefore, Ms. Maradik made a
<br />motion that the recommendation be accepted, and the Board rescind their previous rejection of
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