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REGULAR MEETING MARCH 24, 2020 62
<br />REJECT BIDS AND READVERTISE — EAGLE WAY SEWER EXTENSION — PROJECT
<br />NO. 119-095 (RWDA TIF)
<br />Mr. Kyle Silveus, Engineering, advised the Board that on March 10, 2020, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Silveus
<br />recommended that the Board reject all bids due to confusion on the Instructions to Bidders.
<br />Attorney McDaniels stated the city will provide clarification of good faith efforts to the bidders
<br />and rebid the project. Therefore, Ms. Dorau made a motion that the recommendation be
<br />accepted, and the bids be rejected. Mr. Molnar seconded the motion, which was carried by Mr.
<br />Gilot, Ms. Maradik, and Mr. Gathers. During the Privilege of the Floor, Mr. Gilot requested the
<br />Board also approve to re -advertise the project as Project No. 119-095R. A motion was made by
<br />Ms. Maradik to approve the re -advertising, seconded by Ms. Dorau and carried by Mr. Gilot, Mr.
<br />Molnar and Mr. Gathers.
<br />AWARD BID AND APPROVE CONTRACT — CSO 003 BACKWATER VALVE
<br />REPLACEMENT — PROJECT NO. 119-113 (UTILITIES, SEWAGE WORKS OPERATIONS
<br />MAINTENANCE, CONTRACTUAL SERVICES OTHER)
<br />Mr. Jacob Klosinski, Engineering, advised the Board that on March 10, 2020, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Klosinski
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Selge Construction Co., Inc., 2833 S. IPh. St., Niles, MI 49120 in the amount of $109,925.
<br />Therefore, Ms. Dorau made a motion that the recommendation be accepted, and the bid be
<br />awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which
<br />was carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers
<br />AWARD QUOTATION AND APPROVE CONTRACT — LEGAL DEPARTMENT SOLAR
<br />SHADES — (LEGAL DEPARTMENT OFFICE SUPPLIES)
<br />Mr. Adam Parsons, Central Services, advised the Board that on February 25, 2020, quotations
<br />were received and opened for the above referenced project. After reviewing those quotations,
<br />Mr. Parsons recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Quality Window Treatments, 50803 Stonebridge Dr., Granger, IN 46530, in
<br />the amount of $3,128.06. Therefore, Ms. Dorau made a motion that the recommendation be
<br />accepted, and the quotation be awarded, and the contract approved as outlined above. Mr.
<br />Molnar seconded the motion, which carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers.
<br />AWARD QUOTATION AND APPROVE CONTRACT — SOUTH BEND POLICE
<br />DEPARTMENT BOILER REPLACEMENT (REPAIRS AND MAINTENANCE)
<br />Mr. Mark Dollinger, Police Department, advised the Board that on March 10, 2020, quotations
<br />were received and opened for the above referenced project. After reviewing those quotations,
<br />Mr. Dollinger recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, D.A. Dodd LLC., 14 E. Michigan St., P.O. Box 430, Rolling Prairie, IN
<br />46371, in the amount of $54,999. Therefore, Ms. Dorau made a motion that the recommendation
<br />be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr.
<br />Molnar seconded the motion, which was carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers.
<br />APPROVAL OF REQUEST TO REJECT BIDS — GEMINI AT COLFAX — EXTERIOR
<br />RENOVATIONS — MASONRY REPAIRS — PROJECT NO. 119-103 DIVISION B (RWDA
<br />TIF, WWDA TIF)
<br />In a memorandum to the Board, Mr. Zach Hurst, Engineering, stated all bidders for this project
<br />were found non -responsive to the bid due to not completing required documents. He requested
<br />permission to reject all bids for the project. Therefore, upon a motion made by Ms. Dorau,
<br />seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the above
<br />request was approved.
<br />APPROVE CHANGE ORDER NO. 1 - TECHNOLOGY RESOURCE CENTER — PROJECT
<br />NO. 118-090 (RWDA TIF, STUDEBAKER/OLIVE GRANTS, CERTIFIED TECH PARK
<br />FUND)
<br />Mr. Zach Hurst, Engineering, submitted Change Order No. 1 on behalf of Majority Builders,
<br />Inc., 62900 US 31 South, South Bend, IN 46614, indicating the contract amount be increased by
<br />$214,806 and extended two -hundred, fifty-four (254) days for a new contract sum, including this
<br />Change Order, in the amount of $1,599,079 and a completion date of August 7, 2020. Upon a
<br />motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik,
<br />and Mr. Gathers, the Change Order was approved.
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