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n and Subscriptions" for the National Trust Forum and the NAPC. Elicia will be working hourly until the end of the year and will go salary on January 1 ". C. STAFF REPORTS 1. Correspondence -File Circulated. Included letters for Architectural Historian position. 2. C of A Approvals -Distributed 3. Director's Report -Distributed 4. AD Report -Distributed 5. Legal Counsel -None D. COMMITTEE REPORTS 1. President's Report -Distributed. Include first part of report as memorandum of work session regarding Resolution 09-02 that is still pending; Accepted into record. Historic Preservation Commission President's Report — November 16th, 2009 iilEr IORANDUM 10/06 5:00 PM -6:58 PM: IIPC Work Session for Resolution 09-02 (as proposed). General discussion over topics related to Commission/Staff procedures regarding COA applications and management. Members Present: Timothy Klusczinski- President, David Sassano, Linda Riley, and Lynn Patrick (late arrival). Members Absent: Todd Zeigcr, Sandy Rossow and Jerry Niezgodski. Staff Present: Catherine Hostetler - Director and Larry Meteiver-Legal Counsel. o David Sassano raised several issues related to COA management, improving public perception thru the application process, enforcement thereof and staff checklist forms used to determine if a COA was required or not (i.e. dead tree removal). o Linda Riley recalled scenarios relating COA procedures to projects inside the East Wayne Street Historic District and also raised the topic of permission for dead tree removal. o Lynn Patrick was concerned that adopting new Staff procedures could be perceived as an admission to problems and questioned the formality of adopting policy by `resolution." She wanted the HPC to consider leaving well enough, alone. o Larry Meteivcr cautioned that a board resolution is the preferred form for changes in departmental policy and shouldn't be seen as anything more than standard procedure. "It's just a Robert's Rules thing... No big deal." o Timothy Klusczinski remarked that new procedures in the COA process serve our need for continual improvement. A further benefit of policy would avoid common pitfalls and disagreements that arise during public meetings. Consistent policy keeps everyone on the same page and will help our department process COAs more efficiently. Klusczinski proposed minor changes for language in the current draft.. In response to a COA for dead tree removal (raised by Commissioners Sassano and Riley), Khtsczinski stated that it is less critical for tree removal per se, than as a fnechanisnt to guarantee that replacement trees