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D. COMMITTEE REPORTS President's Report -Distributed Synopsis of Open Door Law as it relates to the practice and business of the HPC is included at the conclusion of this document. President's Report — May 18th, 2009 04/27: Monroe School site investigation for projects pursuant to CoA #2008-1106. John Arndt, Hebard & Hebard proposed a new window option following the meeting in November 2008. Installation appears to be more difficult than originally anticipated. As a result, the reveal (on the replacement option) may be reduced. Removal of existing windows is an additional variable for installation of new varieties. No new examples were installed for assessment. Architects selected a light brown extrusion to blend with existing brick and assimilated limestone coating. However, it was agreed that a paint analysis of existing window units would be a better attempt at historic accuracy than an arbitrary color choice. The HPC is to provide the names of contractors that perform color investigation. • 05/01: Meeting with Mary Jesse (and joined by Amy Minnick) for an update on the HPC brochure concept and for final comments on related portfolio materials. • 05/06 9:00am: Meeting with Legal Representative Larry Meteiver to discuss board Open Door Law considerations, the use of standing committees, enforcement beyond the building dept $500 rule, and Fagade/Easement duty. • 05/11 2:30pm: Meeting with Chuck Bulot of the South Bend & St. Joseph County Building Department. Inquired about the BD's ability to stop projects without CofA approval. o CLERICAL: New digital forms processing of building permits will also "trip" for Historic properties in the City of South Bend. Will automate call for CofA application whenever required. o ADA Ramp restrictions/review exist only for commercial development and Design/Review zones — not residential. o REPORTING: BD will try to be more responsive to issues in LHDs. Building Commissioner asking HPC to continue reporting observations. o ENFORCEMENT: ■ BD Agents will more actively assess declared project costs if suspect. Department in the process of developing rule of thumb for identifying $500 project costs (i.e. "x" number of square in roofing, "x" number of replacement windows, etc...). This should prompt the application of building permits & CofAs when they weren't previously pulled. ■ Stop Orders only issued under (3) conditions: • Lack of Building Permit • Code Violations Health Department Hazard (i.e. harboring rodents with on-site construction materials) Lack of CofA is excluded