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SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION 235-9798 MEMORANDUM Friday, January 24, 2003. TO: Commission Pres. John Oxian Commission Members FROM: Karen R. Hammond -Nash Director RE: 2003 PROGRAM AND BUDGET PLANNING Here are a list and a pie chart of our funds budgeted and financial obligations undertaken for 2003. Commission members have spoken at HPC meetings and to me of several things that you hope we shall accomplish in 2003. As I understand you, those things include: 1) Quarterly or bi-annual newsletters to all owners and residents of historically designated properties. Presently, there are about 700 such persons, and sending a newsletter costs about $1,200. When the 325 or so Chapin Park district residents are added, the number of newsletters will rise to well over 1,000, and the cost of a newsletter to about $1,800. 2) Informational Brochures: Update and re -printing of three brochures is underway (Historic Districts Defined; C of A Application Procedure; Historic Landmark Designation Procedure). Update and reprinting of three others is proposed: Auto Tour Guide of Sites and Structures; South Bends Historic Districts; and, Downtown South Bend's Sculpture & Historic Buildings. The brochures presently underway are costing about $200 to $400, to update and print 500 to 1,000 copies of each (depending upon where the price break falls for the specific job). The remaining brochures are expected to run $800 to 1,000. 3) Update and expand the Historic Trees Pilot Survey done in 1993. That Survey.does not include Taylor's Field or North Saint Joseph Street. Also, historic material relating to George Kessler's landscape and boulevard design is available to us now that was not available in 1993. The 1993 Survey recommended elimination and prohibition of planting American Elms because at that time there was no treatment available for a tree stricken with Dutch Elm Disease, and no disease resistant trees were available. That situation, of course, has changed. Also, forestry programs are now available for restoration of other endangered species of trees native to this area. I estimate that an updated forestry survey might cost about $8,000. Grants from the U.S. DNR Forestry Dept. may be available. 4) Bookshelves and Office Library Development. I have been able to order four new bookshelves out of our 2002 budget, which should enable us to retrieve some of our research material from the County Archives. I have been told that HPC members would like to have more reference and research materials available to HPC members., staff, and the general public, relating to: (a) architecture, (b) historic preservation generally, (c) parks and landscape architecture, and (d) forestry, especially urban forestry. _ 5) Historic Lamppost and light fixture survey and repair. We could possibly commission a survey for $5,000 to $10,000. Repair needs to be a permanent Department of Public Works obligation; however, we might undertake some of the costs of developing a core of trained workmen who can perform necessary repairs.