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Publication of Legal Notices: Budget: $500.00; spent $444.67, which includes payment in
<br />advance for some of our 2003 legal notices of meetings. The surplus is $55.33.
<br />Printing Budget: $3,000 allocated for 2002, plus $19,463.89 encumbered from the previous
<br />year, totaling $22,463.89. In November, I transferred $1,160 from our Telephone account and
<br />$3,050 from our Automobile Lease account into Printing, giving us a new total of $26,673,89.
<br />Spent out of this budget line: $18,068.17; encumbered $8,576.11; the surplus balance is
<br />$29.61.
<br />Astute observers may note that the actual amount of print work we are having done this year
<br />is greater than these figures show, as $5,500 of text and graphic preparation being done by Camlar
<br />Enterprises is being paid out of Contractual Services, and most of the expenditures below under
<br />Data Processing are print -preparation expenses.
<br />In addition to the Studebaker Pamphlet which Rhonda completed before her departure, and
<br />some brochures which she worked on, we are reprinting all nine Historic District Guideline Books,
<br />several brochures which we had completely run out of, our St. Joseph County Landmark
<br />Preservation Standards, and we hope finally to have printed an adequate number of the much -
<br />requested Leeper Park Preservation Standards, which we have so often run out of.
<br />Auto Lease: Budget $3,854. Used $810, not actually for leasing a car, but for the insurance on
<br />the car we have. I transferred $3,050 to Printing, which leaves us a deficit on this line for $5.20.
<br />Dues and Subscriptions: Budget: $1,500. We have spent $430, and are awaiting a couple
<br />bills, so the amount we will have spent is still not clear, but we will have a healthy surplus possibly
<br />of as much as $1,070.
<br />Data Processing: Budget: $5,000. Spent $4,980.08, mostly on digital imaging and scanning of
<br />documents, maps, and graphics, so that they may be printed into the guideline books and brochures
<br />we are having printed, and afterwards entered into our website, to be available to the public there as
<br />well. This line has a surplus of $19.92. (Note: my earlier memo stated we had a $3.58 deficit,
<br />pending receiving a discount; we did receive a $23.50 discount.)
<br />OFFICE MACHINES DETAIL:
<br />There is only one account in this category: Budget: $1,066, to which we transferred $1,000 from
<br />our unused Telephone account, for a total of $2,066.
<br />Our new recording and transcription equipment and a file cabinet, along with $663 worth of
<br />maintenance on our copier and typewriter, used up $2,054.95 or all but $11.05 of this fund.
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