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SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION 235-9798 MEMORANDUM Monday, December 16, 2002 TO: Commission Pres. John Oxian Commission Treasurer Mary Jane Chase Commission Members FROM: Karen R. Hammond -Nash, Director , J RE: BUDGET & SPENDING FOR 2002 At the beginning of the year, the "Location Budget Report" produced monthly by the Auditor's Office tells plainly what amounts of money are budgeted for us by the County, and what is available for use, and it is fairly clear. As the year goes on, however, the Location Budget Report becomes less sufficient as a source of information. Therefore, I am appending this clarification. The Auditor divides our budget into four categories: Personnel, Supplies, Services and Operations, and Office Machines. "Personnel" includes the director and assistant director, only. "Supplies" includes office supplies, and, for some reason, automobile gas and maintenance. "Services and Operations" includes almost everything else we spend, including inspector services. "Office Machines" is self explanatory, except that this year those costs ran high enough that I paid some of them out of our Supplies account, not having time to transfer funds into the Machines account. Transfer of funds to different accounts within categories maybe done with the approval of the County Commissioners. Transfer of funds between categories requires passage of a public Ordinance by the County Commissioners and County Council. PERSONNEL BUDGET: SPENT: RE ALLOCATED: SURPLUS: SUPPLIES BUDGET: SPENT: SURPLUS $58,7.10.00 39,628.56 10,000.00 (To Contractual Services) 9,081.44 $7,441.46 6.824.54 616.92 SERVICES & OPERATIONS BUDGET: 88,648.69 FUNDS TRANSFERRED IN: 10.000.00 SPENT: 51,956.77 ENCUMBERED: 41,076.11 OWED. NOT ENCUMBERED: 1.620.00 SURPLUS: 5,615.81 OFFICE MACHINES BUDGET: $2,066.00 SPENT: $2,054.95 SURPLUS: $11.05 f Grand total, 98.648.691