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3. Volunteer Personnel. This category refers to persons who donate their time towards the completion of the grant - assisted project. Volunteer time is valued at minimum wage ($5.15/hour) unless other arrangements are made in ^� advance with the Division of Historic Preservation and Archaeology. While volunteer time can make up the entire matching share amount, it cannot exceed that amount. Note that, in general, the State prefers to fund projects that include little or no Volunteer Personnel time, since it is often difficult for the Project Sponsor to keep volunteers working on a set schedule. 4. Travel. Travel expenses may not exceed the Indiana State Auditor's rate of $.2$ per mile. If the project involves travel outside the State of Indiana, please note this in the budget and provide a justification in the Project Description. 5. Sunnlies. Only those items necessary for the completion of the project may be purchased under this grant. Documentation for each purchase (in the form of invoices and canceled checks or similar documents) will be required in order to receive reimbursement. Note that any single item costing more than $250 is considered to be equipment, and not a supply item. Historic preservation grant funds cannot be used to purchase equipment without advance written permission from the Division of Historic Preservation and Archaeology. 6. Contractual. This category refers to the cost of professionals engaged to work on the project on a contractual basis. Note that federal regulations require an open selection process in the hiring of all consultants and contractors connected with a federally -funded project. The grant recipient must either advertise the position or distribute a request for proposals to a reasonable number of qualified individuals and/or firms, and must receive back at least three bona fide written bids ("No bid" replies do not count as bids). After the open selection process, the Division of Historic Preservation and Archaeology must approve of the selected consultant or contractor before they may be hired by the grant recipient. No person employed as a consultant (or volunteering their professional services) may be paid (or valued at) more than $60.29 per hour. When hiring consultants or contractors for a grant project, the subgrantee must also provide evidence that: ► The fee is appropriate considering the qualifications of the consultanttcontractor, the fees which the consultant/contractor ordinarily charges, and the nature of the services to be provided; and, ► That no consultant/contractor with equal experience and qualifications is available for a lesser amount. The Division of Historic Preservation and Archaeology reserves the right to reject consultants and contractors selected by grant recipients to work on grant projects. Consultants who have failed to perform adequately on past preservation projects will not be approved (whether the Division of Historic Preservation and Archaeology either funded the project or merely reviewed the project in the course of administering state and federal preservation programs in Indiana). The grant applicant is warned not to make any commitments to any parties prematurely, as this could make the applicant ineligible for grant funding. Additional information on contracting with consultants may be found in the DHPA Grants Manual, which will be supplied to grant recipients with their award letter. 7. Other. Costs which do not fall into any of the above categories should be entered on this line. Examples of items often accounted for here include printing and publishing expenses. Please indicate the nature of any expenses listed in this category. Note: Only direct project costs are allowable -- indirect costs are NOT allowable expenses under this program. The DHPA Staff will automatically eliminate indirect costs from project budgets whenever they appear. This may severely alter a proposed project's budget, and may jeopardize its ability to be properly executed should grant funding be awarded. The grant recipient must also keep accurate records of all expenditures. These records must be able to satisfy the requirements of a federal audit. F. Matchin Share hare The matching share is the amount of funding that the Project Sponsor is responsible for having "up -front," equal to 50% of the total project cost (or 30% for survey projects). Please indicate the source of the matching share. If elements of the matching share are being provided by entities other than the sponsoring organization, attach copies of letters from those entities showing a firm and binding commitment to provide the promised donation. The "Certification of Matching Share" must be signed by the person legally authorized to commit the sponsoring organization and its funds. 7