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AGENDA REVIEW SESSION MARCH 5, 2020 44 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on March 5, 2020, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, Jordan Gathers, and Joseph Molnar present. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. - Professional Services Agreement — Danch, Hamer & Associates Mr. Dave Relos, Community Investment, stated this agreement is for a replat of the former Hamilton Towing lot. He explained they will subdivide the southern quarter into three (3) %2 acre lots. - Award Bids — Gemini at Colfax Apartments Mr. Zach Hurst, Engineering, stated both Ritschard Bros. and Dudeck Roofing are WBE owned businesses and these projects will exceed the city's threshold for diversity. He noted they will have to reject the bids for the other part of the project due to the contractors not filling out the WBE/MBE forms. Attorney McDaniels stated to clarify, they were found non -responsive to the bid because they didn't fill out the required forms or stated they aren't subcontracting any part of the project. - Access to Separate Storm Sewer Access — Bald Mountain, LLC Mr. Zach Hurst, Engineering, stated this is for the installation of an overflow pipe at Barnes and Thornburg's location. He added they have met all of the city requirements for the installation. - Professional Services Agreement — RoadBotics Mr. Scott Kreeger, Engineering, stated Robotics take images of all the city roadways and gives feedback in GIS on road surface conditions. Mr. Gilot asked if the paser system is being used. Mr. Kreeger stated they are not using the system because Roadbotic's numbers are reversed from the paser's. He explained a good rating on their part would read as a poor rating through the paser system and vice versa. - Opening of Quotations — South Bend Police Department Boiler Replacement Attorney McDaniels stated this is for the replacement of one (1) boiler of three (3) that communicate with each other at the Police Department. She added this replacement unit will have to be compatible with the other equipment, therefore, to operate correctly. - Opening of Qualifications — Contractors ,for Lead Hazard Reduction Mr. Gilot questioned the qualifications of handling lead removal for the contractors. Ms. Maradik stated they have to be certified in lead handling to get on the list for lead removal. - Alley Vacation — El Campito, Inc. Ms. Maradik noted there is a jog in the east/west alley that connects the two east/west sections of the alley, and this vacation request needs to be clear that it won't close that part of the north/south alley crossing that jog. She requested Attorney McDaniels review and rewrite the legal description. The Board asked that the petitioner be contacted also to let them know the change to their request. - Street Closure — MS Walk Ms. Maradik stated the Board awarded a project to repair the sidewalks at Joe Keman Park area, the same sidewalk being requested for the MS Walk. She suggested the Board may need to decline this request if it is going to be under construction at that time. Ms. Martin noted the committee met with the petitioner to go over the event request, and the Construction Manager was at the meeting so she would make sure that was brought up to the applicants. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:00 a.m. BOARD OF PUBLIC WORKS Gary A. ilot, Preside t Elizabeth A. Maradik, Member