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CITY OF SOUTH BEND OFFICE OF THE CLERK • feedback loop that I am passionate about building here in the City is around building a new survey, internal survey for department heads and for divisions heads here in the City that's actually built into the budget process for Innovation and Technology. So that looks like fourth (4th) quarter of every year distributing the survey internally, gauging everyone's needs around technology, software, data management and general technology needs. Working with departments and then building that into the strategic process around allocations and the budget creation process. And then also just because we are an allocation department and we are a centralized department as well, building in more reporting for those feedback loops. Just as Admin and Finance provides some of their reports, we will start providing monthly reports for Innovation and technology as well. We will share our portfolio with the Council,with department heads, with division heads and also just give general high-level updates just to keep people informed about the work we're doing and some of the main projects we're working on. She continued, The fourth (4th) departmental goal is facilitating equitable inclusive employment in technology to residents. So, one(1) of the key initiatives in this pillar is the Life-long Learning Program that's been brought into the City of South Bend. So, this program is actually an opportunity to digitize key programs here in the City, one(1)being South Bend Pathways. It's just a nice opportunity to make sure that we're leveraging technology for departmental programs that make a difference for residents. Another key pillar of this goal is the digital 3-1-1 service portal again. We want to make sure, again, it's not only user friendly the fact it's deployed inclusively with residents and that it's easy to use and that we're putting the word out. We see this project not only as saving money but also a way for more residents to be involved in making South Bend better. So,this(referencing a slide in the presentation)is our 2020 budget overview.There are just a few things I wanted to bring to light. We have an increase in our supplies budget. Part of this is a re-classification of the supplies category that I believe Admin and Finance supplied to this budget cycle. For instance, mice and equipment were originally being classified as services and now they're being classified as supplies.The debt service increase can really be accounted for from new printers and HP leases that the department procured. The other expenses, that big line-item there, just a few things to bring to light, that's in there. That includes all the software implementations that we do, user licenses and so forth. Transfers out, the $600,000 line-item there on the transfers out category accounts for supporting the DFO, the Dynamics for Finances and Operations for the ERP implementation here in the City. She went on, And just at a high level, too, under operating expenditures, we're about $7.4 million this year compared to $8.3 million last year. As Dan mentioned before, we are approaching the Fiscal Curb and given that our department touches all other departments,we did want to make sure that we were decreasing allocations as much as we could. A few other things to call out in our operating budget, in addition to calling out some of the major reductions we made in the budget, we cut our professional services budget $240,000. We reduced travel and training. We also cut a Wi-Fi expansion. Again, this is all just ahead of the Fiscal Curb. We need to focus chiefly on our main four (4) departmental priorities. The new larger line-item in our budget of course is the city works implementation. And I spoke about that briefly when we discussed goals. And I also wanted to note that in addition to those operational cuts, we also, because of delayed implementation in previous years, Innovation and Technology has a reserve fund that we're spending down now to reduce allocation to departments in 2020. There are a few personnel asks in light of the reductions in professional services and some of the specific departmental goals that we hope to accomplish in 2020 around software implementation and support. We're proposing a raise for our Application Director and Application Developer position. So, this salary cap increase we are hoping will give EXCELLENCE ACCOUNTABILITY j INNOVATION INCLUSION ; EMPOWERMENT 455 County-City Building 227W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 TfD 574.235.5567 vwaw.southbendin.gov 3