Amendment to Personnel Policy – Revise City’s Vacation Policy to allow Vacation for New Hires - City of South Bend

Home Browse Search

Employees must ensure they have enough leave available to cover the dates requested. Requests may be approved based on several factors, including the operational needs of the department. Supervisors (or a designee) should respond to such requests within five (5) business days to avoid unnecessary delays. If the supervisor needs additional time to determine adequate levels of coverage, he/she may inform the employee when a final determination will be made. Any vacation requests denied should be accompanied by an explanation. Vacation pay: Vacation will be paid at the employee's base rate at the time the leave is taken. Vacation pay is not included in calculating overtime, and it does not include any special forms of compensation such as incentives, bonuses, or shift differentials. If a holiday falls during the employee's vacation, the day will be charged to holiday pay rather than to vacation pay. Vacation leave will generally not accrue during an unpaid leave of absence. Payment at Termination: Employees will be paid for unused, available vacation in an employee's vacation bank upon voluntary or involuntary separation from the City. Employees are expected to be present for work through the last day of employment in order to receive payment for unsued, available vacation. Employees with less than one year of service will not be paid out vacation upon separation. Employees with at least one year of service will receive payment for prorated accrued vacation time toward the the following year. Payment for unused vacation will occur on the final paycheck, which is generally the next paycheck following the date of termination. Vacation pay is computed at the base rate for the employee's regular work schedule, based on the regular pay which the employee would have received had he or she been working. It does not include overtime or any special forms of compensation such as incentives, bonuses, or shift differentials. "Num of ft i 'Work"