RM 01-16-76 (2) - Laserfiche WebLink

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4. COMMUNICATIONS (Cont'd The Chair requested to consider the above two letters- -from The Hickey Company, Inc. and Robert Foegley Landscape Design and Contracting, Inc.- -along with the Mayor's letter, which is under "Old Business, 5a -1" and asked Mr. Brownell if he thinks that is proper? Mr. Brownell responded, "Well, either way. I think we need... at some point...we need a motion to extend the time, like we did the last time we had that exten- sion. This doesn't extend it for as long. This only goes to February 29 really." The Chair directed his question to Legal Counsel, Mr. Kevin J. Butler, and said, "Yes, but, of course, Kevin, now we have this letter from the Mayor, which is the next item, requesting that we delay construction of the Mall until June 1, 1976, for the various reasons listed in the letter." Mr. Brownell further added that this would only delay the awarding of the bids until February 29, which would probably be continued on. Mr. Butler said he believes, "If I understand it correctly, what they want to do is evaluate - =the contractors want to evaluate their cost factors periodically, rather than giving one." The Chair said the request is reasonable - -to take it step by step. Mr. Brownell advised that he had talked to the two contractors informally over the phone, and, of course, they will have to have an increase of some amount -- probably in price- -but they have no way of deter- mining that amount at this time because.they don't know when the dates are going to be. It might not be June lst. Mr. Wiggins said we have, currently an extension to February 1, and that he sees Mr. Brownell's point, We will not have another meeting until after that time, so we have got to take action at this meeting to carry it to further extension, and as long as we have the letters of request from them, "I think we ought to act upon those, and in that light I make a motion that we receive the letters and approve their request for the extension in time in which to award the bids to [directed to Mr. Brownell for date with answer given, to February 29] February 29." The motion was supported by Mr. Cira. The Chair asked if there is any discussion. Mr. John R. Kagel, Executive Director, Downtown South Bend Council, asked if that date is for both contracts -- February 29 -- as the Hickey letter is to March 15, and if they are just re- ferring to Foegley's contract for the extension of February 29? Mr. Wiggins replied as these are all parts -- parcels - -of the same operation, "let's use the 29th date and we'll see what develops meanwhile; if it is necessary to further extend them, then we can do it then." Mr. Kagel further asked if the fact that February 29th is a Sunday if that is irrevelant in this stage of the game? Mr. Wiggins answered that any further action that might be required will have to be taken by our second meeting in February. - 5 -