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REGULAR MEETING DECEMBER 10, 2019 371
<br />that the recommendation be accepted, and the quotation be awarded as outlined above. Ms.
<br />Dorau seconded the motion, which carried.
<br />AWARD QUOTATION — BENDIX THEATER FLOORING — PROJECT NO 119 106
<br />(HOTEL/MOTEL TAX_)
<br />Ms. Becca Plantz, Engineering, advised the Board that on November 26, 2019, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Plantz recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Carpet Service Outlet, Inc., 1514 Mishawaka Ave., South Bend, IN 46615, in the amount
<br />of $72,642. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and
<br />the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried.
<br />AWARD PROPOSAL — OLIVE STREET ROAD RECONSTRUCTION — PROJECT NO. 114-
<br />064 (LRSA PROFESSIONAL SERVICES)
<br />Ms. Alicia Czarnecki, Engineering, advised the Board that on December 2, 2019, proposals were
<br />received and opened for the above referenced project. After reviewing the proposal, Ms.
<br />Czarnecki recommended that the Board award the contract to the highest scoring vendor, HWC
<br />Engineering, 135 N. Pennsylvania St., Suite 2800, Indianapolis, IN 46204 in the amount, not to
<br />exceed, $448,512.95. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted, and the proposal be awarded as outlined above. Ms. Dorau seconded the motion, which
<br />carried.
<br />APPROVE CHANGE ORDER NO. 1 — FIRE STATION PARKING LOT IMPROVEMENTS —
<br />PROJECT NO. 119-059 (CAPITAL BUILDING IMPROVEMENTS)
<br />Mr. Gilot advised that Ms. Charlotte Brach, Engineering, has submitted Change Order No. 1 on
<br />behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614,
<br />indicating the contract amount be increased by $4,861.01 for a new contract sum, including this
<br />Change Order, in the amount of $128,678.51. Upon a motion made by Ms. Maradik, seconded
<br />by Ms. Dorau and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — 315 & 319 W. JEFFERSON EXTERIOR
<br />RENOVATIONS, DIVISION B — PROJECT NO 119-064 (RWDA TIF)
<br />Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on
<br />behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, indicating
<br />the contract amount be increased by $24,798 for a new contract sum, including this Change
<br />Order, in the amount of $64,372. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau
<br />and carried, the Change Order was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — 315 & 319 W. JEFFERSON EXTERIOR
<br />RENOVATIONS, DIVISION A — PROJECT NO. 119-064 (RWDA TIF)
<br />Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit
<br />on behalf of Slatile Roofing and Sheet Metal Co., Inc., 1703 S. Ironwood Dr., South Bend, IN
<br />46613, for the above referenced project, indicating a final cost of $55,812. Upon a motion made
<br />by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was
<br />approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — 510 S. MAIN STREET BUILDING
<br />IMPROVEMENTS — PROJECT NO. 119-084 (EDIT/GRANTS & SUBSIDIES
<br />REDEVELOPMENT GENERAL)
<br />Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit
<br />on behalf of HC3 LLC d/b/a St. Clair Development, PO Box 6114, South Bend, IN 46660, for
<br />the above referenced project, indicating a final cost of $161,162.96. Upon a motion made by Ms.
<br />Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT —2019 TREE PLANTING— PROJECT NO.
<br />119-013 (MVH)
<br />Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit
<br />on behalf of Douglas Landscape, Inc., 23590 Ardmore Trail, South Bend, IN 46628, for the
<br />above referenced project, indicating a final cost of $8,360. Upon a motion made by Ms. Maradik,
<br />seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved
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