12052019 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION DECEMBER 5, 2019 365 Change Order — 315 & 319 W. Jefferson Exterior Renovations Mr. Zach Hurst, Engineering, informed the Board this change order is due to unforeseen conditions in the brick fagade, that became apparent during the power washing of the bricks. He noted some of the bricks and mortar came down during the power washing and needed repair. - Public Improvements Agreement — Bald Mountain, LLC Mr. Hurst stated Bald Mountain is using TIF funds for public right-of-way improvements in place of a performance bond for 201 S. Main St. He noted Bald Mountain will then reimburse the city for $15,574. - Traffic Control Devices -Triangle Neighborhood Ms. Theresa Harrison, Engineering, stated looking at the criteria of the Ordinance regulating residential parking zone establishments, the requirements are that 25% of total spaces available on the public streets be occupied by non-residents, and at least 75% of the total parking spaces in the residential area be occupied by motor vehicles. She distributed documentation of the study with a chart and noted the yellow bars are where more than 25% of vehicles are nonresidents. She noted that criteria were met for most areas, but the green bars for total occupancy of 75% of the spaces criteria isn't met. She stated also almost all of the homes have garages and driveways and they found only two (2) resident's cars parked on the streets during the study. Mr. Gilot asked if they might talk to Kite Realty suggesting the public use the parking garages. Mr. Horvath noted the residents already did talk to them and they tried it, but Kite had issues with the residents with cars parking in the garages and the commotion they were creating. The Board discussed putting more pressure on the businesses bringing in the crowds causing the problems to resolve the issue of the neighborhood. PRIVILEGE OF THE FLOOR Mr. Jay Lauer stated he is an attorney for Vie's Towing. He stated his client would like to request the City towing contract be put up for bid, noting it has been renewed with ASAP Towing for the last several years. He suggested also the Board may want to consider two (2) providers to provide better service. He stated his client is interested and willing to comply with all of the city's regulations. He noted his client has an array of tow trucks, including large ones for semis; has storage capacity; and currently does towing for the State police and the casino police. He added they are required to and do keep accurate records. He stated they are asking the city to consider the current contract be put up for bid and consider two (2) providers. Mr. Gilot responded we are already putting together a Request for Proposals, adding it takes some time to put that together. He stated we are opening it up. Ms. Maradik explained we are approving a short-term extension to ASAP while the RFP is put together. Ms. Dorau stated we can pass your suggestions on to the folks that are putting that together. Mr. Lauer thanked the Board. Ms. Becky Badders with ASAP Towing introduced herself. She stated she came to the meeting to answer any questions the Board might have, due to an article in the South Bend Tribune. Mr. Gilot stated he had no questions. Ms. Badders stated she received questions from the news reporter that had false information and she refused to answer them. Attorney McDaniels reminded attendees that this is a public meeting, and anything that is said becomes public record and is subject to APRA requests. Ms. Dorau stated she thinks the Board is comfortable with the process going forward. Ms. Badders asked if this extension and public bid opening is due to the South Bend Tribune article. Mr. Gilot stated no. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:22 a.m. BOARD OF PUBLIC WV RKS ary A. 1 ot, Presi nt A. Maradik, Member Therese J. D au, M mber Genevieve E. Miller, Member