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AGENDA <br />PRE -BID CONFERENCE <br />Project Name: Privet Lane Culvert Replacement <br />Conference Location: Countyroject -CityBuilding <br />p acement Project <br />Conference Date/Ton: Tuesday, , 13th floor Board of Public Works Conference Roo <br />Design Engineer: November 19, 2019 / 3:30 P.M. EST m <br />Owner: McCormick Engineering <br />City of South Bend' <br />I• Opening C"I'Ments/Project Overview <br />Description of Proposed Project Elements <br />1 Clearing existing vegetation and obstructions (ex. Retainingwall <br />2 Installation of temporary aggregate drive feature s, curb, trees, pavement, etc. <br />3• Maintenance of Traffic/Staged removal of existing crossing to all ) <br />lane to be maintained throughout the project <br />4• Additional earthwork operations for the installation of proposed °w for 10' minimum width access <br />to out) and associated grading shown on the Plans p ed 8' S <br />5• Removal of sanitary manhole and construction of one doghouse pan by 5' Rise RCBC (56' out <br />relocated sanitary manhole„ along with associated sanitary manhole and one standard <br />6. Installation of curb features <br />7• Seeding and erosion control measures within the areas included <br />Brae. and laterals, <br />Limits, <br />ed within the 0.16-acre Construction <br />(a) 175 Tons of Class I Riprap <br />(b) 350 SY'S of mulched Seeding <br />(c) 350 SY"S ECB <br />(d) Planting of 14 trees <br />8. Incidental and collateral work necessary <br />9• Shop Drawings rY to complete the contract as shown on the Plans <br />g (Headwall <br />II. Established Contract Dates <br />A• Bid Date: December 10„ 2019 (9:30 a.m.) <br />B. Anticipated Notice to Proceed: Manua <br />C. Project Substantial Completion Date. April 10 2020 (Addend <br />D• Project Final Completion Date: May 1 20 <br />E• Liquidated Damages: 500/c'alendar a0yum 1) <br />ill• Utility Concerns <br />IV. Maintenance of Traffic Coordination <br />A. Use City "Traffic Closure Request" form for lane restri <br />V. Supplemental Information in A ctions <br />A. Ceotechnical Borings ppendix <br />B. City Standard Drawings <br />VI. Contractor Checklist (Contract Document ' <br />VII. Written Requests for Clarification — to City <br />for Public Work Form p 1 <br />2019 <br />VIII. <br />Addendum 1 _ Y y 9:00 AM on Monday, <br />Anticipated to be issued on or about Friday,, NovembeD 2 2019 <br />2, 5:00 <br />A. Anticipated change of full depth section from asphalt to concrete <br />a. Removal of asphalt milling and pavement items 019 by 5:00 PM <br />C. Addition of PCCP and as -needed water main Pa Items <br />D. Change in substantial completion date Y <br />IX. Open Discussion (Miscellaneous Questions <br />and Answers) <br />Miami Basin Drainage Improvements Pre -Construction Conference <br />Page 1 <br />