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REGULAR MEETING AUGUST 28 2012 277
<br />reviewing those quotations, Mr. John Engstrom, Engineering, recommended that the Board
<br />award the contract to the lowest responsive and responsible bidder Jackson Services, 1675 North
<br />750 West, Rochester, Indiana 46975, in the amount of $22,000.00. Therefore, Mr. Inks made a
<br />motion that the recommendation be accepted and the bid be awarded and the contract approved
<br />as outlined above. Ms. Roos seconded the motion, which carried.
<br />OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACT --- FAT DADDY' S
<br />SIDEWALK REPAIR —PROJECT NO. 112 -048 (TIF)
<br />Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for
<br />the above referenced project. The following Quotations were opened and read:
<br />Company
<br />Submitted by
<br />Amount
<br />Ziolkowski Construction
<br />Bill Favors
<br />$16,295.00
<br />Gibson -Lewis
<br />Robert Lingenfelter
<br />$23,435.00
<br />Premium Concrete
<br />Max Yeakey
<br />$27,500.00
<br />Casteel Construction
<br />R.V. Casteel
<br />$32,700.00
<br />The Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility
<br />Verification, Non - Discrimination Commitment for Contractors and Certification of Use of
<br />United States Steel Products or Foundry Products was submitted for each company.
<br />Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above quotations were
<br />referred to Community and Economic Development for review and recommendation. After
<br />reviewing those quotations, Mr. Toy Villa, Engineering, recommended that the Board award the
<br />contract to the lowest responsive and responsible bidder, Ziolkowski Construction, Inc., 4050
<br />Ralph Jones Drive, South Bend, Indiana 46628, in the amount of $16,295.00, Therefore, Ms.
<br />Roos made a motion that the recommendation be accepted and the bid be awarded and the
<br />contract approved as outlined above. Mr. Inks seconded the motion, which carried.
<br />AWARD BID AND APPROVE CONTRACT— ORGANIC RESOURCES SITE
<br />IMPROVEMENTS — PROJECT NO. 112 -011 A (ORGANIC RESOURCES CAPITAL)
<br />Mr. Jacob Klosinski, Environmental Services, advised the Board that on August 14, 2012, bids
<br />were received and opened for the above referenced project. After reviewing those bids, Mr.
<br />Klosinski recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, in the
<br />amount of $436,918.30. Therefore, Ms. Roos made a motion that the recommendation be
<br />accepted and the bid be awarded and the contract approved as outlined above, subject to
<br />financing. Mr. Inks seconded the motion, which carried.
<br />AWARD BID — SALE OF CITY PROPERTY ---- 403 EAST DAYTON STREET
<br />Ms. Debrah Jennings, Community and Economic Development, advised the Board that on
<br />August 14, 2012, one bid was received and opened for the above referenced property. After
<br />reviewing that bid, and confirming that taxes are current, Ms. Jennings recommended that the
<br />Board award the contract to the sole highest and best use bidder Ms. Cinder Grant, 132 East
<br />Dayton Street, South Bend, Indiana, 46613, in the amount of $350.00. Therefore, Mr. Inks made
<br />a motion that the recommendation be accepted and the bid be awarded and the contract approved
<br />as outlined above. Ms. Roos seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 3 — POTAWATOMI PARK CONSERVATORY
<br />UPGRADES PHASE 11 — PROJECT NO. 111 -066 COIT
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf
<br />of The Robert Henry Corporation, 404 South Frances Street, South Bend, Indiana 46617,
<br />indicating the contract amount be increased by $1,840.34 for a modified contract sum, including
<br />this Change Order, in the amount of $1,176,782.62. Mr. Gilot noted that Finance informed him
<br />that the account listed for funding this increase does not have sufficient funds to cover the cost.
<br />Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the Change Order was
<br />approved subject to correcting the funding source.
<br />APPROVE CHANGE ORDER NO. 3 — SOUTH BEND ANIMAL CONTROL FACILITY —
<br />PROJECT NO. 111 -031 TIF
<br />Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 3 on
<br />behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, Indiana 46628,
<br />indicating the contract amount be increased by $10,665.00 for a modified contract sum,
<br />
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