08/28/12 Board of Public Works Minutes

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AGENDA REVIEW SESSION AUGUST 23, 2012 275 The Agenda Review Session of the Board of Public Works was convened at 10:40 a.m. on Thursday, August 23, 2012, by Board President Gary A. Gilot, with Board Members Michael C. Mecham and Mark W. Neal present. Also present was Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of Resolution No. 49 -2012 regarding the donation of real property to the City from the Near Northwest Neighborhood, Inc. APPROVAL OF ADDENDUM The following Addendum was submitted to the Board for annroval Type Business Description Funding Motion/ Second Addendum Redevelopment Demolition of 802 -812 AEDA TIF Gilot/Mecham to the Commission South Lafayette Street Master (Hamilton's Body Shop Fleet Agency Storage Lot) — Project No. Agreement 112 -050 Board members discussed the following item(s) from the agenda: - Award Bid — Organic Resources Site Improvements Mr. Jacob Klosinski, Environmental Services, stated only one (1) bid was received for this project and it came in 20% over the Engineer's estimate. He noted when looking at the number of additional lanes added, the cost is reasonable, and, he added, the funding has been appropriated. Mr. Mecham asked if they were re- building or overlaying. Mr. Klosinski stated they were extending existing lanes and adding speed bumps to their drive. He noted part of the purpose of the project is to increase safety. Mr. Gilot stated that making the road wider will make traffic faster. Mr. Klosinski stated that is the purpose of the speed bumps, to slow down traffic. Mr. Neal questioned if the speed bumps would add wear and tear on the equipment. Mr. Gilot requested Mr. Klosinski send him a pdf of the plans to review. He noted if the plans need to be redone, they could get by with a base coat of asphalt until spring. - Resolution No. 49 -2012 — Accepting the donation of Real Property from the Near Northwest Neighborhood, Inc. Ms. Liz Maradik, Community and Economic Development, stated this property at 821 Portage Avenue, is being donated to the City by the Near Northwest Neighborhood, Inc. (NNN). She stated the intent to donate the property had been delayed due to liens on the property. Those liens are no longer in place and it is ready for approval. Ms. Greene stated the property is not in a redevelopment district so the Redevelopment Commission can't hold title to it. She noted the City will need to find a way to maintain it. Mr. Gilot questioned what the property was going to be used for. Ms. Maradik stated it has no intended development use and is very small. Mr. Gilot suggested she check with the NNN to see if they would like to keep it and try to obtain a small grant to beautify it, possibly as a community garden area. He noted there is no apparent use for the City and there will be costs associated with the maintenance of the property. Ms. Maradik stated she would talk to them. - Special Purchase — Replacement Frontline Turnout Gear for Structural Firefighting Fire Chief Steve Cox stated he wanted to make sure the Fire Department was getting the best piece of equipment for durability and safety. They sampled several brands of turnout gear for three (3) months, doing extensive wear testing. Chief Cox stated the result of the testing was unanimous; Honeywell's gear offered the safety features, utility and protection needed by the Fire Department. He noted the Fire Department has purchased the gear from several different companies over the last ten (10) to fifteen (15) years. Chief Cox listed the benefits offered by Honeywell versus the other companies, including a five (5) year warranty that also covers rips and tears; an exceptional bail -out harness; and the names of the Firefighters in fluorescent tape on the back of the gear. Ms. Greene stated when the Fire Department brought the specs to her, they had put them together based on this equipment and she was concerned that there would be issues with proprietary specs. After further research, it was found that this equipment from Honeywell was available through GSA pricing. She explained to Chief Cox that the Federal government had already bid this equipment and it was available at a significantly