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The audited financial submission for this firm documents the separation of direct and unallowable <br />indirect vehicle operating cost, from allowable indirect vehicle operating costs. This firm may bill <br />and be reimbursed for direct miles billed for contracted services in accordance with State statute <br />and policy. In addition, the firm submitted an audited mileage rate of $0.50. <br />Issues concerning the financial data submitted to the Agency and the allowable indirect cost <br />rates accepted by External Audit are subject to the following procedures. All CPA <br />workpapers used as the basis to establish an audited overhead rate must be made available <br />to INDOT for review at a location of mutual agreement, as determined by INDOT and the <br />consultant firm. The consultant firm named above is solely responsible for all costs billed by <br />the firm's Independent CPA related to the review of the auditor's work papers by the agency. <br />INDOT and American Council of Engineering Companies agreed to the implementation of a <br />Dispute Resolution Procedure effective January 1, 2008. Firms wishing to dispute the <br />indirect cost rates allowed by the agency may request a meeting with David Brewer, Manager <br />of External Audit, (revgf' c�INwiTi+l). <br />This letter is for internal use only and shall not be used for any other purpose. Occasionally, <br />INDOT receives requests from other state transportation agencies to share the financial data <br />for firms providing financial prequalification submissions to our agency, and we may respond <br />to those requests. Firms offering "engineering and design services", as defined under 23 <br />USC 112(b) (2) (A), who have submitted financial data for Prequalification with INDOT will <br />receive a notification from External Audit summarizing any such data provided and identifying <br />the agency and contact person receiving the information. <br />If you have any questions or concerns regarding your financial submission or the allowable <br />indirect cost rate for your firm, you may contact External Audit directly. <br />Sincerely, <br />David E. Brewer, Manager of External Audit <br />Phone: 317-234-7838 <br />brewverl indot.jr1. 9-Y <br />cc: Monte R. Moorhead, Auditor, INDOT <br />Jose Murillo, Prequalification Engineer, INDOT <br />John Leming, Consultant Prequalification Analyst, INDOT <br />Agatha Wagoner, Prequalification Specialist, INDOT <br />www. tn. gov/dot/ <br />An Equal Opportunity Employer <br />