Professional Services Agreement - Indiana Finance Authority Indiana Brownsfield Program

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Requests for payment must be submitted using the Cost Analysis Spreadsheet/ Sample Form attached to these Guidelines as pages 7 and 8. An electronic version is available at htt .flww.brownfields.1n gWoy. The Cost Analysis Spreadsheet/Sample Form must be accompanied by all required supporting documentation and a completed Disbursement Request Form. The Brownfields Program reserves the right to request additional information about any payment request. Invoice Information. Re uired Su ortin Documentation • Invoices should contain a detailed explanation of the work performed. They should identify the nature of the service(s) and/or material(s) provided, the amount charged for the service(s) and/or material(s), the identity of the provider(s), and the date(s) on which the service(s) and/or material(s) were provided. • Required supporting documentation includes the following: copies of timesheets for each staff person working on the project during the invoice period or a system -generated report that identifies each staff person's name, the amount of and date on which time was charged to the project, the activity conducted, and the hourly rate; copies of receipts for any materials or items purchased (monitoring well locks, ice for samples, etc.); subcontractor invoices; hotel receipts; copies of equipment and mileage logs; etc. • Copy(ies) of written approval(s) for any changes to approved scopes of work/Remediation Work Plan should be included with invoices for payment. • An executed Disbursement Request Form (an electronic version is available at htt ://www,browrifields.in. ov) should also be included with each payment request. Payment Processing • If the project is SEP or LIL-funded, the consultant should first submit all paperwork to the funding recipient for approval. The recipient should review the invoice package for accuracy and eligibility before signing the Disbursement Request Form and sending to the Program for payment. If the project is POSI or Phase I ESA -funded, the consultant will submit the invoice package directly to the Program. • All requests for payment sent to the Program for processing must be accompanied by an executed Disbursement Request Form found on page 9 of these Guidelines (an electronic version is available at htt :/)www.brownfields.in. ov). • The Program will review the payment package and follow up on any discrepancies, missing documentation, etc. The Program must have a complete package prior to issuing payment. • Payment will be triggered by the satisfactory completion of the activities outlined in the payment request. Payment for report generation and submittal will follow the Program's review and approval of the report. The final payment for a project will be transmitted after the issuance of a Project Status Letter, Site Status Letter, No Further Action Letter, or some other completion documentation issued by the Program, if applicable to the type of financial assistance awarded. • After invoice review and approval, an electronic payment to the funding recipient, the consultant, or the contractor (as directed on the Disbursement Request Form) will be processed by the Program. In order for you to receive payment, please confirm that the electronic payment information included on the Disbursement Request Form is current and correct.