Professional Services Agreement - Indiana Finance Authority Indiana Brownsfield Program

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should be categorized as such and included in the consultant's bid. Detailed accounting of these costs will be required prior to payment. lneli ible Cos s The following costs are ineligible for payment/reimbursement unless approved in writing by the Brownfields Program before they are incurred: • Costs incurred prior to final execution of a Professional Services Contract, a site -specific Project Amendment, or financial assistance agreement; approval of scope of work; or before receipt of notice to proceed from the Program. • Expenses outside or in excess of the approved scope of work. • Costs incurred as a result of unapproved changes to the approved scope of work. • Per diem and/or meal allowance or reimbursement. • Certain site restoration costs, including new concrete or asphalt, reseeding of grassy areas, etc. • Overnight, courier, or other express delivery of reports or correspondence to the Program unless the Program requests expedited delivery. Regular mail delivery is sufficient. • Report generation and transmittal to a recipient other than the Program, IDEM or the property owner. • Reports printed in color. Only black and white copies will be accepted. • Costs incurred while performing field work for which Brownfields Program project managers have not been provided adequate notice (at least 2 weeks prior to planned field activities or phone call within 12 hours of discovery of emergency condition). • Ordinary operating expenses of the recipient. • Ordinary site maintenance. • Construction, demolition, and development activities that are not cleanup actions (e.g., marketing of property or construction of a new non -cleanup facility). • Cleanup costs of a naturally occurring substance below background levels; products that are part of the structure and result in exposure within residential, business or community structures (e.g., interior lead -based paint or asbestos contamination which results in indoor exposure); or, public or private drinking water supplies that have deteriorated through ordinary use, except as determined on a site -by -site basis and approved by the Program • Monitoring and data collection necessary to apply for, or comply with, environmental permits under other federal and State laws, unless such a permit is required as a component of the cleanup action • Support of job training • Lobbying efforts • Direct administrative costs Payments will be made in arrears following invoice submittal and approval. All reimbursements will be made for items/charges at the unit rates included in the approved scope of work. A Program representative must provide advance approval of any changes to an approved scope of work/work plan, including changes that result in modifications to the approved budget (see Disbursement Request Form for more information). If an activity is performed under budget or below the approved amount, the difference may not be used for other activities or in other categories unless approved in advance. Process 4