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INTER -OFFICE MEMORANDUM <br />DEPARTMENT OF PUBLIC WORKS <br />TO: Linda M. Martin, Clerk <br />Board of Public Works <br />FROM: Patrick Sherman <br />Department of Venues Parks & Arts <br />SUBJECT: O'Brien Fitness Center HVAC: 1088-2019 <br />DATE: August 13th, 2019 <br />�ur�,��mawmaoenum�o rm,�aeu.W.w wru�m°mrxnmwrx nn nrwnxonmwrrrcra� imp+�mumi¢mu�r�r�r✓ir�oi�nw��s�wi¢��rom�mrem��mmmur�v�om�� r�mrr�wnw.wuo aR�u� v... M�rcam��mm::.mm�xi�ws�n�m�r�nNs���maraaumawr�n�rusa�s,;Asa✓mmnwmw�r�r�ow:a:��uwen�uoa�aauu�anwmaamo wumnm�;amm�maa�rvu��mr�u.ww�w�m�w.wnrnoioimouoRORi� <br />On June 25th, 2019 the Board of Public Works opened and read bids for the above project. <br />The bidders ranked as follows: <br />Bidder <br />Base Bid Amount <br />Alternate <br />Total <br />1. D.A. Dodd, LLC <br />$ 44,345.00 <br />$ 8,669.00 <br />$ 53,014.00 <br />2. Dynamic Mechanical Services <br />$ 39,030.00 <br />$ 4,265.00 <br />$ 43,295.00 <br />3. Ideal Consolidated, Inc. <br />$ 42,695.00 <br />$ 4,665.00 <br />$ 47,360.00 <br />Venues Parks & Arts reviewed the quotes and found them to be responsive and responsible. <br />Venues Parks & Arts Facilities and Operations managers looked into the possibility of using an <br />even higher efficiency unit to create more energy saving. VPA worked with the sustainability <br />office to understand the life -cycle costs of more efficient units. It was found that higher efficiency <br />units would not provide sufficient savings to justify the higher costs. VPA is confident, however, <br />that the unit specified will generate significant savings through lower energy and maintenance <br />costs. VPA Maintenance will also get additional training with the control system to maximize the <br />energy efficiency of the systems as well as seek out rebates for the savings we are getting. <br />Venues Parks & Arts recommends award of a contract for Base Bid and Alternate for a <br />total of 4 29�0 to the lowest responsive / responsible bidder, Dynamic <br />Mechanical Services. <br />The Department of Venues Parks & Arts has appropriated sufficient funds from <br />Facilities & Grounds Account: 201-1101-452.39-89. Thank you and please let me <br />know if you have any questions. <br />Patrick Sherman <br />