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REGULAR MEETING JULY 9, 2019 194
<br />Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above proposals
<br />were referred to the Central Services and Purchasing review team for review and
<br />recommendation.
<br />AWARD BID AND APPROVE CONTRACT — PULASKI PARK IMPROVEMENTS —
<br />PROJECT NO. 118-056 (TIF BOND)
<br />Mr. Kyle Silveus, Engineering, advised the Board that on June 25, 2019, bids were received and
<br />opened for the above referenced project. After reviewing those bids, Mr. Silveus recommended
<br />that the Board award the contract to the lowest responsive and responsible bidder, Larson
<br />Danielson Construction Co., Inc., 302 Tyler Street, LaPorte, IN in the amount of $878,686.25 for
<br />the base bid plus alternates. Mr. Silveus noted there was a correction to an error in their bid total
<br />which showed $878,695.29. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted and the bid be awarded and the contract approved. Ms. Dorau seconded the motion,
<br />which carried.
<br />AWARD BID AND APPROVE CONTRACT —GEMINI SITE IMPROVMENTS— PROJECT
<br />NO. 119-043 (WWDA TIF)
<br />Mr. Kyle Silveus, Engineering, advised the Board that on June 11, 2019, bids were received and
<br />opened for the above referenced equipment. After reviewing those bids, Mr. Silveus
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder,
<br />Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN in the amount of
<br />$614,451.28; Base Bid Only, Contingent of RDC approval. Therefore, Ms. Maradik made a
<br />motion that the recommendation be accepted and the bid be awarded and the contract approved,
<br />subject to Redevelopment Commission approval of funding. Ms. Dorau seconded the motion,
<br />which carried.
<br />APPROVAL OF REQUEST TO REJECT BIDS — COMMERCE CENTER ARCHITECTURAL
<br />PRECAST CONCRETE PANELS — PROJECT NO. 119-030 (REDA TIF)
<br />In a memorandum to the Board, Zach Hurst, Engineering, requested permission to reject all bids
<br />for the above referenced project due to missing the project schedule. Therefore, upon a motion
<br />made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved.
<br />AWARD QUOTATION — ERSKINE CLUBHOUSE BASEMENT FLOORING (VPA
<br />FACILITIES & GROUNDS MAINTENANCE)
<br />Mr. Patrick Sherman, VPA, advised the Board that on June 25, 2019, quotations were received
<br />and opened for the above referenced project. After reviewing those quotations, Mr. Sherman
<br />recommended that the Board award the contract to the lowest responsive and responsible quoter,
<br />Carpet Service Outlet, Inc., 1514 Mishawaka Ave., South Bend, IN, in the amount of $9,995.
<br />Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation
<br />be awarded as outlined above. Ms. Dorau seconded the motion, which carried.
<br />TABLE AWARD OF QUOTATION — O'BRIEN FITNESS CENTER HVAC (VPA
<br />MAINTENANCE)
<br />Mr. Patrick Sherman, VPA, advised the Board that on June 25, 2019, quotations were received
<br />and opened for the above referenced project. After reviewing those quotations, Mr. Sherman
<br />recommended that the Board award the contract to the lowest responsive and responsible quoter,
<br />Dynamic Mechanical Services, 1606 Chestnut Street, Mishawaka, Indiana, in the amount of
<br />$43,295. The Board discussed their request of Mr. Sherman to provide them with a life -cycle
<br />cost of the equipment versus energy efficient equipment. Ms. Martin noted he contacted her to
<br />let the Board know he was on vacation last week and hadn't been able to get the information
<br />pulled together. Ms. Maradik suggested the Board wait to award until after review of the
<br />numbers. Therefore, Ms. Maradik made a motion that the recommendation to award be tabled
<br />until later. Ms. Dorau seconded the motion, which carried.
<br />AWARD PROPOSAL — TOWING SERVICE FOR CODE ENFORCEMENT DEPARTMENT
<br />Ms. Tracy Skibbins, Code Enforcement, advised the Board that on June 25, 2019, proposals were
<br />received and opened for the above referenced service. After reviewing and scoring those
<br />proposals by the review team from Purchasing and Code Enforcement, Ms. Skibbins
<br />recommended that the Board award the contract to the highest scoring proposer, Hamilton
<br />Towing, LLC, 4707 W. Western Ave., South Bend, IN. Therefore, Ms. Maradik made a motion
<br />that the recommendation be accepted and the proposal be awarded as outlined above. Ms. Dorau
<br />seconded the motion, which carried.
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