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AGENDA REVIEW SESSION JULY 3, 2019 191 The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m. on July 3, 2019 by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, and Genevieve Miller present. Board Member Laura O'Sullivan was absent. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $26,511.56 06/25 & 06/26/2019 City of South Bend $2,795,650.25 07/02/2019 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of an opening of quotes and an Master Agreement and Addendum with St. Joseph County Sewer and Water District. OPENING OF QUOTATIONS — TECHNOLOGY RESOURCE CENTER LOW VOLTAGE INSTALLATION — PROJECT NO. 118-090 (IT PROFESSIONAL SERVICES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Ms. Martin stated no quotes were received and this will be re - quoted. Board members discussed the following item(s) from the agenda. - Award Quotations — O'Brien Fitness Center HVAC Mr. Gilot asked if there was follow-up on the Board's request that they look at energy efficient options. He read through a memo to the Board from Mr. Patrick Sherman, VPA, that stated they looked at higher efficiency units and found they would be over budget and larger in size, a concern for fitting in the space. Mr. Gilot noted they didn't look at life cycle cost, only equipment cost. He requested Mr. Sherman give the Board a life cycle cost of both options before Tuesday. - Master Agreement and Addendum — St. Joseph County Sewer and Water District Ms. Kara Boyles, Engineering, stated the Board executed a Master Agreement in 2017 to extend the existing agreement, but the original agreement expired in 2014. She stated they therefore corrected this to a restated and amended agreement rather than an extension. She stated Auten Road and Carriage Hills are included in the addendum with commentary included from the USDA. She explained the original language stated that the city would provide a credit based on the asset of what they would be acquiring over forty (40) years. She noted the city will own the asset after forty (40) years so it has value to the City. She explained the billing will be for individual customers, as district customers, not at a bulk rate. Attorney McDaniels stated they will be their own classification. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik, the meeting adjourned at 10:52 a.m. BOARD OF PUBLIC WORKS ary A. ilot, Presid nt gy, '1, Elizabeth A. Maradik, Member Therese J. D au, Member 1