Opening of Proposals - Print Shop Services - Carothers Printing Company

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CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS REQUEST FOR PROPOSALS Sealed Proposals shall be received no later than 9:30 a.m., EST, on July 9, 2019, in the office of the Board of Public Works, 13th Floor, County City Building, Room 1316, South Bend, Indiana, for: PRINT SHOP SERVICES SUMMARY: The Board of Public Works of the City of South Bend ("City"), is soliciting proposals from qualified vendors for the following: Project description: The City is seeking to award a contract for printing services. The City will provide artwork and ready -to - print files when and if necessary. All printing services are subject to approval by the City prior to final printing. Payment will not be rendered if the City does not approve the final copy prior to release. Proposals must meet the minimum expectations as provided in the City's Request for Proposals in order to be considered. Term: The term of this agreement shall be for two (2) years beginning no later than January 1, 2020 with the City having the sole option to renew the agreement for one additional year at prices mutually agreed to by the parties. The City reserves the right to commence this agreement prior to January 1, 2020 should the need arise. How the Proposals will be evaluated and scored for selection: The person/firm making a proposal shall submit a written response of how they comply with the requirements of this RFP. Exceptions to any requirements mentioned in this RFP must be clearly noted. Information submitted will be scored on a 100-point matrix system as follows and will be graded by a review team made up of city staff. Overall Response to RFP/Service GuideGnes/Turnaround Times 20 Points Overall Cost of Services 35 Points Proximity to South Bend, Indiana 20 Points Delivery Time 5 Points Site InspectionNisit 5 Points Customer Support Plan 5 Points Response to Sample Project (instructions contained RFP) 5 Points