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0 \tio <br /> 1/ z <br /> •zs <br /> Department of Administration & Finance <br /> Divisions of Finance, Human Resources, Safety & Risk, Central Services & Purchasing <br /> 2018 Annual Report <br /> Provide robust physical and technological assets to residents & employees <br /> o Department of Administration & Finance <br /> o With extensive support and guidance from the Department of Innovation &Technology, the Department <br /> selected Microsoft Dynamics FO as the new Enterprise Resource Planning system for the City. The <br /> implementation of this system has sparked a complete re-evaluation of the City's processes and <br /> procedures to identify inefficiencies and opportunities for improvement. The system is expected to affect <br /> the Accounting, Budgeting, Purchasing, Accounts Payable, Accounts Receivable, Inventory tracking, <br /> Project/Grant tracking and Fixed Assets tracking functions for the City. The Dynamics FO system is <br /> expected to go live in April of 2020. <br /> o The Department continued its commitment to transparency by expanding its use of the public LaserFiche <br /> website (http://docs.southbendin.gov/WebLink/Welcome.aspx?cr=1)to post financial reports and <br /> documents. All monthly financial reports and budgetary documents were posted to this site. <br /> Maintain reliable compliance with regulations and well-managed risk <br /> o Safety& Risk <br /> o Safety& Risk conducted more than 89 facility audits through 2018 with an average score of 91.36% <br /> o Central Services <br /> o Central Services has 3 employees certified for operation of underground storage fuel tanks. We also <br /> have yearly leak testing completed and provides all required reporting to IDEM. <br /> Maintain effective, responsive leadership and communication <br /> o Department of Administration & Finance <br /> o All areas completed performance evaluations in 2018 to identify areas for improvement and provide <br /> ongoing feedback to employees. <br /> o In addition, department-specific goals and initiatives were established for 2019 to provide strategic <br /> direction and accountability. <br /> o Central Services (Equipment Services) <br /> o Equipment Services established a Fleet User Committee. The goal of the committee is to establish an <br /> open line of communication with all user departments. Some of the topics that have been discussed <br /> and worked on are an Idle Reduction Policy, Warranty Policy, and Vehicle Usage Policy. The Warranty <br /> Policy has been completed and the Idle Reduction Policy is in the final draft form. <br /> o Central Services (Radio Services) <br /> 7 <br />