06112019 Board of Public Works Meeting

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REGULAR MEETING JUNE 11, 2019 170 Mr. Gilot advised that Mr. Toy Villa, Engineering,,has submitted Change Order No. 8 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 indicating the contract amount be increased by $7,891.99 for a new contract sum, including this Change Order, of $3,447,864.79. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $3,447,864.79. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 8 (Final) and the Project Completion Affidavit were approved. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION — ERSKINE CLUBHOUSE RENOVATION —PROJECT NO. 116-108 (VPA CAPITAL Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted the Certificate of Substantial Completion on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, indicating a substantial completion date of May 20, 2019 for the above project. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Certificate of Substantial Completion was approved. REQUEST TO ADVERTISE FOR THE SALE OF CITY -OWNED PROPERTY 1421 N. MEDORA STREET In a memorandum to the Board, Mr. Andrew Netter, Community Investment, stated his department has received an application to purchase vacant City -owned property at the above address. He noted in his memorandum that he has determined that the City has no need for the property; the intended use of the petitioner is appropriate; and the petitioner is eligible to purchase the property as an abutting property owner. Mr. Netter stated he is therefore requesting to advertise the sale of the property per I.C. 36-1-11-5. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF QUALIFICATIONS PRINTING SERVICES FOR THE CITY OF SOUTH BEND (ALL CITY DEPARTMENTS) In a memorandum to the Board, Mr. Michael Schmidt, Purchasing, requested permission to advertise for the receipt of qualifications for the above referenced services. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. ADOPT RESOLUTION NO. 20-2019 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ESTABLISHING THE 2019 PRIME BORROWING RATE FOR CALCULATING INSTALLMENT PAYMENT AMOUNT FOR WATER/SEWER INSTALLATION CHARGE Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.20-2019 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ESTABLISHING THE 2019 PRIME BORROWING RATE FOR CALCULATING INSTALLMENT PAYMENT AMOUNT FOR WATER/SEWER INSTALLATION CHARGE WHEREAS, Section 17-85 of the City of South Bend Municipal Code (the "Municipal Code") authorizes the Board of Public Works to establish the City's prime borrowing rate ("Prime Borrowing Rate") for purposes of determining the interest rate of installment payments of water/sewer installation charges; and WHEREAS, pursuant to Section 17-85 of the Municipal Code, the Board of Public Works is to establish the Prime Borrowing Rate by December 1 of each year for the following calendar year; and WHEREAS, Section 17-85 of the Municipal Code permits a single family residential real property owner to pay water/sewer installation charges by making sixty (60) monthly installment payments with an interest rate two (2) percent below the City's prime borrowing rate; and WHEREAS, the interest rate at the commencement of a residential owner's sixty -month payment plan shall remain constant throughout the sixty -month term.