05-29-19 Zoning and Annexation - Laserfiche WebLink

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)CITYOFSOUTHBEND iOFFICE OFTHE CLERK Committee Chair Dr. Davis interjected, You want that to come to the Council in October. Ms. Smith replied, Ideally, yes. Committee Chair Dr. Davis followed up, Is there any way it could come in September? Ms. Smith replied, We can try. If we get it to the Plan Commission in September, we would be at your second(2nd)meeting in September. Committee Chair Dr. Davis stated, That coincides with the budget issues. Councilmember White stated, We will hopefully be close to adopting the budget. Last year, if I remember correctly, we did it in September. I'm going to be recommending some changes, so I'll get that to the Council. Ms. Smith replied, We also had to leave some flexibility in there if this turned into multiple meetings in front of the Council. There are some advertising requirements we have to meet. After it's passed, we have to re-advertise the fines and fees section, per the ordinance, before we can take it back. So, there are some timing things we have to get right in there. In terms of the Plan Commission and the Board of Zoning Appeals, we are currently working with the IT Department to help develop our solutions in terms of how we will manage the databases and set up the website and the applications that interface with the public. We are already working on that. I've already started researching the various jurisdictions and their meeting times and dates. I have a complete calendar of every meeting for the City of Elkhart, the City of Mishawaka and the County to look at making sure we don't conflict with other agencies. We also want to pick a time and date that works well for the public and make sure they can attend. Through this all, we are making sure we get this right. This is our chance to form it and set it up in a way that works in the correct way for the City. Then the technical stuff, the bylaws and adoption ordinance, the resolution to form the Commission, and again, that is all on here (referencing a slide in the presentation). The hope is that in November and December we can start training the members, adopt all the right processes and procedures, and make sure they are ready come January 1st. She continued, In terms of public engagement, we looked at a three (3)-fold approach. First (1st) of all, we want to make sure we are continually communicating with you guys. I think ideally, we would love to come on a regular meeting schedule and be part of your meeting agenda from now and throughout the end of the year. If we don't need it, we'll cancel it, but we want to make sure we are able to come and at least give you quick updates. We also want to introduce some of these new concepts when we talk about things like the missing middle or ADUs, or if there is something new we want to introduce maybe in the signage criteria, or something in the commercial district, we can address those. Then once we start meeting with groups like the realtors and the home builders' associations,then we can bring feedback to you guys about anything we hear from them, questions, concerns and things we are changing. We will continue to keep you guys in the loop. As I mentioned, the public engagement with the development community, reaching out to the various neighborhood associations, we want to go there to show them a zoning map. It will show the translation. We are also talking about the idea of having quadrant meetings throughout the City where people can come and ask questions. That will help eliminate a lot of the concerns or questions before it gets to the full public process because once it passes the Plan Commission, changing it gets really complicated. So,we like to work out all of those things in as much advance EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.92211f 574.235.9173 I I U 574.235.5567 www.southbendin.gov 9