Professional Services Agreement - Arcadis US Inc - Utility Asset Management GIS -Engineering Assistance

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This is Exhibit A, Scope of Basic Engineering Services, referred to in and part of the Short Form of Agreement between Owner and Engineer for Professional Services dated , Scope of Basic Engineering Services The City of South Bend desires to move further into digital processes for their utility operation and maintenance needs. This project addresses the needs of the City to index utility as -built drawings, update and digitize related utility infrastructure, establish procedures for maintaining this data moving forward, and develop a GIS-based application for the City's hydrant flushing and valve exercising programs. It also includes as needed on -call support focused on training the City Engineering staff on the use of several GIS applications and software. The following tasks will be completed. Task 1 - Project Management The project management effort includes project staffing, budget and schedule management over the duration of this project. Arcadis will keep the City informed of the current status of the project and coordinate all invoicing related to the project. Arcadis will facilitate a kickoff meeting to review the project intent, scope of services, project schedule, project contacts and communications, site access and invoicing procedures. Task 2 — GIS Indexing of Utility As -Built Drawings The City has 3,040 project as -built drawings stored as PDF files. The PDF files represent separate pages within defined construction projects with unique identification numbers. As the PDFs are processed, Arcadis will merge into single files associated with their respective project numbers. 713 of these PDF files have already been indexed by creating a polygon boundary related to the spatial extent of each drawing. Arcadis will merge all PDFs and create the index polygons for the remaining 2,327 drawings based on the process defined by current City SOPs. The defined process enters title block information including but not limited to the project name, date and page number. A link to each PDF will be added to the polygon data. Deliverable: w Updated GIS and consolidated PDF files Task 3 — GIS Utility Data Update After completion of the indexing process in Task 2, Arcadis will review all as-builts and identify those that have not been updated in GIS. The as-builts identified will be used to correct the GIS. Attributes including diameter, material, inverts and installation year will be entered where clearly defined by the as -built drawings. Location of manholes and pipes will be updated if obviously different from the as -built drawings. If necessary, the location will be adjusted based on visual reference against aerial photography with the expectation of being within about 5 feet of actual Exhibit A, Scope of Basic Engineering Services EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright 02009 National Society or Professional Engineers for EJCDC. All rights reserved. Page I