07/24/12 Board of Public Works Minutes

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AGENDA REVIEW SESSION JULY 19, 2012 237 Mr. Al Greek, Environmental Services, stated this project is to replace the mulch and compost at Leeper Park that act as the filter material. He noted it needs to be replaced every three (3) to five (5) years, and there is a gauge that tells when it's time to replace the material. - Professional Services Agreement — Develop Alternatives, Marketing Opportunities, and Cost Estimates for Disposing of Compost Materials Mr. Jacob Klosinski, Environmental Services, stated this pile of compost is made up of almost 50% plastics. They are looking for an alternate solution to move the pile. Mr. Greek noted they have kept it out of the landfills but it is stockpiling out of control. He stated this is all this consulting firm, Coker Composting and Consulting, does. Ms. Greene asked if they advertise this compost in the water bill or anywhere regularly. Mr. Gilot stated probably not enough. He added we will either get better at this, or get out of the business. - Change Orders - Eddy Street /Colfax Avenue and Eddy Street /LaSalle Avenue Intersections Mr. Toy Villa, Engineering, stated Change Order No. 13 is for a time extension of one- hundred, fifty- seven (15 7) days due to utility delays, and Change Order No. 14, an 18.30% decrease, is for under -runs and liquidated damages. - Change Order — Northside Trail Extension Mr. Toy Villa, Engineering, stated this Change Order No. 7 is due to an oversight on the part of the architect of a power panel adjacent to the multi -use trail for the Lift Station. He noted that the original design should have included the relocation of the panel. - Change Order — East Bank Sewer Separation, Phase III Mr. Villa stated this is the third project where material testing was not a line item. He stated he doesn't know why the architect missed this. Mr. Inks questioned if there is a check list in the specifications to determine that all requirements are in there. Mr. Villa stated they don't have one, but need to develop one. Ms. Greene stated that if we have contractors that are continually missing items, we should be documenting that, and we should be putting it back on the contractor that if they miss it by a certain percentage, they have to cover the cost. Mr. Gilot stated he has suggested previously the need to start keeping a record. He added we should provide an Excel spreadsheet that has line items for review to the contractor. Mr. Villa noted there were also benches and trash bins that were not a line item in the original specs that had to be unbolted, removed, and stored until the work on the East Race was done, then hauled back and bolted back down. - Award of Bid — Purchase of Electrical Equipment for Union Station Technology Center Mr. John Engstrom, Engineering, stated he would hold off on the award of this bid until the regular meeting of the Board on Tuesday. He noted MacAllister did not include all of the bid items and is therefore non - responsive, and they need to clarify Cummins' bid amount. He noted they would also like to find funding to include Alternate No. 1 in the bid award. No other business came before the Board. The meeting adjourned at 11:57 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Michael C. Mecham, Member nald . I s, Member W. Neal, Member Kathryn E. lKos, Member 6indM. Martin, Cler 1 1 1