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AGENDA REVIEW SESSION FEBRUARY 7, 2019 26
<br />The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on
<br />February 7, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik,
<br />Therese Dorau, Suzanna Fritzberg, and Laura O'Sullivan present. Also present was Attorney
<br />Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a
<br />proposed agenda of items presented by the public and by City Staff.
<br />AWARD BIB — SEWER AND MANHOLE REHABILITATION ALTERNATES C: E. K-AIryI
<br />CL-CN AND CR-CT — PROJECT NO. 118-093 (UTILITY EXPENSE
<br />Ms. Sue Ellen Doudrick, Engineering, advised the Board that on December 11, 2018, bids were
<br />received and opened for the above referenced project. After reviewing those bids, Ms. Doudrick
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Inland Water Pollution Control, Inc., 4086 Michigan Avenue, Detroit, MI 48210 in the amount
<br />of $1,108,896. Therefore, Ms. Maradik made a motion that the recommendation be accepted and
<br />the bid be awarded as outlined above. Ms. Doran seconded the motion, which carried.
<br />A.PPROVAflr t�F RE LJE'ST TO REIECT BIDS LIBEL 1"Y TOWER ENTERIOR
<br />RENOVATIONS D1VISlONS B C AND D — IpROIECT NO. 118-086R RWDA TIF
<br />In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to reject all
<br />bids for the above referenced projects due to incomplete bid forms and exceeding the budget.
<br />Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the
<br />above request was approved and Engineering was authorized to go to the open market.
<br />Board members discussed the following item(s) from the agenda.
<br />- Licensing Agreement — Aunalytics, Inc.
<br />Mr. Dan O'Connor, IT Department, presented a revised agenda request noting changes to the
<br />amount and funding source. He stated the revised cost is $151,160 for two (2) years, paid in
<br />monthly recurring charges. Mr. O'Connor stated this addresses data for financials, 311, budgets,
<br />CRM, City Works for Sewers, parcels and addresses, arnong others, Ms. Doraca tasked if each
<br />addition requires custom bridge building. Mr. O'Connor stated at least 95% will not require any
<br />additional bridging. Attorney McDaniels asked what the difference in cost is from,. Mr.
<br />O'Connor stated it is just miscalculations on their part, noting they double-checked the numbers
<br />and found an error. When questioned, he confirmed IT has the rack space, there is no need to
<br />build additional racks.
<br />- Professional Services Agreement — LinkedIn
<br />Mr. O'Connor stated this is a renewal with LinkedIn. He noted they target diversity candidates.
<br />Ms. Fritzberg asked if he knew how the city defines success with this tool, can hires be traced
<br />from this data. Mr. O'Connor stated they can. He added when you are looking for specific
<br />criteria, LinkedIn can give you a list of candidates that would be good even if they haven't
<br />applied for the position.
<br />- Master Services Agreement — Crowe LLP
<br />Mr. Ben Dougherty, Finance, stated this item is actually a Statement of Work not the Master
<br />Services Agreement. He noted that was already approved by the Board. He stated this is for
<br />assisting the City with the preparation of the 2018 CAFR.
<br />- Agreement — Urban Enterprise Association
<br />Ms. Sonja Karnovsky, Community Investment, stated the UEA will act as fiduciary agent for the
<br />city for the Love Your Block agreement. She noted the matching funding needs to be
<br />appropriated. Ms. Fritzberg asked if there are any restrictions on the territory. Ms. Karnovsky
<br />stated there are not, it is city-wide.
<br />- Ratify Quotation Awards
<br />Mr. Michael Schmidt, Purchasing, informed the Board these quotations were awarded by Central
<br />Services in November and never came through the Board. He added they are all Venues, Parks
<br />and Arts quotes, with nothing controversial, and all low bids. He noted this was just a mistake on
<br />the part of Central Services and was brought to his attention by the Clerk of the Board. He stated
<br />he is now asking that the Board ratify the awards to close out the process. Mr. Gilot noted there
<br />are errors and omissions that do occur and it is okay to ratify since there was nothing
<br />controversial about the quotes and they all went to the low bidders.
<br />- Special Purchase — Kiesler Police Supply
<br />Mr. Tim Lancaster, Police Department, stated he is asking approval of a special purchase off of a
<br />State QPA for ammunition for the Police Department. Ms. Fritzberg asked if this is an annual
<br />amount. Mr. Lancaster stated it pretty much is. He noted that previously the Police academy
<br />provided ammunition to all the new recruits, but they stopped doing that so the Police
<br />Department has to supply two -thousand, five hundred (2,500) rounds to every new recruit. He
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