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REGULAR MEETING JUNE 26, 2012 211
<br />or $16,941.50 each. Therefore, Ms. Roos made a motion that the recommendation be accepted
<br />and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried.
<br />TABLE /AWARD BID AMENDMENT_ — FOUR (4), TWENTY -SEVEN (27) CUBIC YARD,
<br />DUAL ARM SIDE LOADING REFUSE TRUCKS 20
<br />PAYMENTS 11 SOLID WASTE CAPITAL LEASE
<br />Mr. Matt Chlebowski, Central Services, advised the Board that on February 14, 2012, the bid for
<br />the above referenced vehicles was awarded to Best Equipment Company, Inc., 5550 Poindexter
<br />Drive, Indianapolis, Indiana 46235, in the amount of $323,353.00 each, for a total of
<br />$1,293,412.00 for four trucks. Mr. Chlebowski advised that they are now requesting the addition
<br />of Option No. 2, the natural gas fueling option in lieu of diesel fuel, in the amount of $31,550.00
<br />per truck for a total of an additional $126,200.00. The new revised award amount is
<br />$1,419,612.00. Mr. Chlebowski noted that the bid prices are only valid through June 30, 2012.
<br />Ms. Roos stated she would like to table the request until it can be determined that the trucks are
<br />able to maneuver around alleys. Therefore, Mr. Inks made a motion that the recommendation be
<br />accepted and the bid be tabled until further discussion as outlined above. Ms. Roos seconded the
<br />motion, which carried.
<br />Mr. Andre Price, Environmental Services, joined the Board meeting at 10:35 a.m. Ms. Roos
<br />explained that the Board had tabled this request because of confusion over whether these trucks
<br />are going to fit down alleys and if they are being used primarily for alley trash pick -up. Mr. Price
<br />stated their primary mission is for out -front trash pick -up. He stated the option of dual arms does
<br />not change the size of the trucks, the arms tuck in and under the trucks. He added the dual arms
<br />will be used for one -way streets so they don't have to run down the streets twice. Ms. Roos
<br />stated her concern is this is the first of a series of trucks and the way alley trash is being collected
<br />does not change. She asked if there will still be alley collection trucks available. Mr. Price stated
<br />these trucks don't change the way they do anything. Mr. Gilot stated the Board just wants to
<br />make sure Environmental Services is not backing itself into a corner. He stated he is okay with
<br />the dual -arm trucks being used primarily in the streets, but he is not okay with the trucks
<br />zigzagging in the streets to do both sides of the street. He requested Mr. Price develop a policy
<br />for the drivers to sign regarding this. Mr. Price stated they already have that policy in place and
<br />the drivers are aware of it. Therefore, Ms. Roos made a motion to approve the bid award
<br />amendment to include the option for natural gas fueling. Mr. Inks seconded the motion.
<br />APPROVAL OF REQUEST TO REJECT BIDS AND RE- ADVERTISE FOR THE RECEIPT
<br />OF BIDS — IGNITION PARK LOT 4 FA ADE IMPROVEMENTS — PROJECT NO. 112 -025
<br />CAEDA TIF)
<br />In a memorandum to the Board, Mr. Patrick Henthorn, Engineering, requested permission to
<br />reject all bids for the above referenced project. Mr. Henthom noted that the low bidder, Shaffner
<br />Heaney Associates, Inc. was non - responsive because they took exception to the project schedule
<br />and milestones in the project specifications. The bid of the next low bidder, Ziolkowski
<br />Construction, exceeded the project budget. Therefore, upon a motion made by Mr. Inks,
<br />seconded by Ms. Roos and carried, the bids were rejected and the request to re- advertise was
<br />approved.
<br />APPROVE CHANGE ORDER NO. I -- GENERATOR AND SWITCH GEAR FOR IGNITION
<br />PARK LOT 4 — PROJECT NO. 111 -081 AEDA TIF
<br />Mr. Gilot advised that Mr. Patrick Henthom, has submitted Change Order No. 1 on behalf of
<br />MacAllister Power Systems, 7575 East 30th St., Indianapolis, Indiana 46219, indicating the
<br />contract amount be increased by $6,852.00 for a modified contract sum, including this Change
<br />Order, in the amount of $798,818.00. Mr. Inks noted the City would be reimbursed for this.
<br />Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the Change Order was
<br />approved.
<br />APPROVE CHANGE ORDER NO. 2 — GENERATOR AND SWITCH GEAR FOR IGNITION
<br />PARK LOT 4 — PROJECT NO. 111 -081 AEDA TIF
<br />Mr. Gilot advised that Mr. Patrick Henthom, has submitted Change Order No. 2 on behalf of
<br />Brownstone Electric Supply Company, Inc., 690 East SR 250, PO Box J, Brownstone, Indiana
<br />47220, indicating the contract amount be increased by $10,050.00 for a modified contract sum,
<br />including this Change Order, in the amount of $179,120.00. Mr. Henthom included a letter from
<br />Data Realty stating they would reimburse the City for this expense. Upon a motion made by Mr.
<br />Inks, seconded by Ms. Roos and carried, the Change Order was approved.
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