12062018 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION DECEMBER 6.2018 377 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on December 6, 2018, by Board President Gary A. Gilot with Board Members Elizabeth Maradik, and Therese Dorau present. Board Members Suzanna Fritzberg and James Mueller were absent. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. - Award Bid — Fat Daddy's Building Demolition Mr. Dave Relos, Community Investment, stated this bidder, R&R Excavating, was the low bidder and is below the budget. He noted they will save the granite and terra cotta medallions on the building. Mr. Gilot suggested on future projects they might consider taking molds and recasting the medallions instead. - QPA Purchase — Gametime Mr. Patrick Sherman, VPA, stated this QPA purchase is for free standing playground items. He noted purchasing through the QPA provided a $26,000 discount plus $15,000 of free shipping. Mr. Gilot asked which park this is for. Mr. Sherman stated there are nine (9) parks affected. Attorney McDaniels stated there should be an agreement that goes with this purchase that needs to be run through legal. - QPA Purchase — Network Solutions, Inc. Mr. Dan O'Connor, IT, stated this is for a fleet refresh of approximately seventy (70) wireless access points nearing end of life and support agreements. Mr. Shawn Delahanty, IT, added they are all at least ten (10) years old. - Service Agreement — Digital Defense Inc. Mr. O'Connor stated this agreement is for additional security features that includes a portal that will notify IT staff of errors so they can fix them. Mr. Gilot questioned if there is any password security included, noting that seems to be a big security threat lately. Mr. O'Connor stated they have a great social engineering feature available that isn't included in this agreement but could be added. - Special Purchase — Emergency Radio Services Mr. Harvey Mills, South Bend Police Department, stated the Police department received a grant of $50,000 being used for this purchase. He confirmed these are for Motorola radios. - Bid Award — Wastewater Plant Electrical Improvements Mr. Jacob Klosinski, Wastewater, stated the award on this project is to the second lowest bidder due to the low bidder using the wrong forms that were updated by an addendum. Mr. Gilot asked if these changes by addendum were material changes to the bid that were not addressed by the bidder. Mr. Klosinki confirmed that to be the case. - Amendment to Professional Services Agreement — Arcadis, U.S., Inc. Mr. Klosinski stated this amendment is for disinfection pilot testing to check chlorine impact time. He noted the State standards requires fifteen (15) minutes, but Wastewater is trying to show they can meet disinfection standards in less time. He noted if they can show that, there is the potential for less requirements for future upgrades. Mr. Klosinski stated this stress testing is based on Consent Decree recommendations made during the Long Term Control Plan evaluation. Mr. Gilot asked if they will also calculate and assess the higher chlorine and sulfur dioxide as a result of shorter impact time. Mr. Klosinski confirmed that is part of the testing. - Professional Services Agreement — EmNet Mr. Kieran Fahey, Director of CSO, stated this agreement is for five (5) projects to take the current smart sewer technology to the next level. He noted they are looking at every line that doesn't have a smart line. He noted this is the first step in the upgrade of the technology to the next level. - Municipal Advisory Services — H.J. Umbaugh Mr. Fahey stated this is for a rate study on LTCP financing for the future. He noted they will look at every option for funding including creating service charges, bond issue, grant or loan, and all sources and resources in the city. - Agreement — U.S. Department of the Army and Department of Interior Mr. Fahey stated this agreement is due to the 2018 flooding. He noted the City is responsible for 50% of the costs with the Federal government covering all other costs. He stated they will gather depth and flood stage levels from the river starting at the Wastewater Plant towards impacted neighborhoods. He explained they will identify flood areas and at what depth they will flood. Mr. Gilot suggested he review an agreement done back in 2012 with Lawson Fisher of a study on the damn, adding it might be helpful. - Access Permit — Indiana Michigan Power