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05/29/12 Board of Public Works Minutes
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05/29/12 Board of Public Works Minutes
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Board of Public Works
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Minutes
Document Date
5/21/2002
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REGULAR MEETING <br />MAY 29, 2012 187 <br />APPROVAL OF LONG -TERM OCCUPANCY PERMIT --- 1045 WEST WASHINGTON <br />STREET <br />Mr. Gilot advised that the Board is in receipt of a Long -Term Occupancy Permit application <br />from Gibson- Lewis, 1001 West 11th Street, Mishawaka, Indiana 46544, for occupancy of the <br />parking lane in front of 1045 West Washington Street for the purpose of construction of the <br />Hansel Center. The completion date of this permit is set for November 28, 2012. Upon a motion <br />made by Ms. Roos, seconded by Mr. Neal, and carried, the Permit was approved. Mr. Gilot <br />suggested the bond for the permit be set at $3,000.00. <br />APPROVE TRAFFIC CONTROL DEVICES <br />Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the following traffic <br />control devices were approved: <br />NEW INSTALLATION: Handicapped Accessible Parking Space Sign <br />LOCATION: 1014 North Johnson Street <br />2918 Prast Boulevard <br />1209 Miner Street <br />REMARKS: All criteria has been met <br />RATIFY APPROVAL OF CONTRACTOR AND OCCUPANCY BONDS <br />Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and <br />Occupancy Bonds be ratified pursuant to Resolution 100 -2000 as follows: <br />Business <br />Bond Type <br />Approved/ Released <br />Effective Date <br />Gibson - Lewis, LLC <br />Occupancy <br />Approved <br />Approved May 18, <br />05/29/2012 <br />City of South Bend <br />$3,998,710.50 <br />2012 <br />Beachy & Son Concrete & <br />Contractor <br />Approved <br />Approved May 18, <br />Construction, Inc. <br />05/08/2012 <br />2012 <br />Mr. Gilot made a motion that the Bonds approval as outlined above be ratified. Ms. Roos <br />seconded the motion, which carried. <br />APPROVE CLAIMS <br />Mr. Inks stated that a request to pay the following claims in the amounts indicated has been <br />received by the Board; each claim is fully supported by an invoice; the person receiving the <br />goods or services has approved the claims; and the claims have been filed with the City Fiscal <br />Officer and certified for accuracy. <br />Name <br />Amount of Claim <br />Date <br />City of South Bend <br />$510,476.02 <br />05/23/2012 <br />City of South Bend <br />$2,601,981.90 <br />05/29/2012 <br />City of South Bend <br />$3,998,710.50 <br />05/25/2012 <br />St. Joseph County Housing Consortium <br />$22,096.38 <br />05/08/2012 <br />St. Joseph County Housing Consortium <br />$20,270.78 <br />05/08/2012 <br />Therefore, Mr. Gilot made a motion that after review of the expenditures, the claims be approved <br />as submitted. Ms. Roos seconded the motion, which carried. <br />PRIVILEGE OF THE FLOOR <br />Mr. Murray Miller, Local No. 645 asked why the Board was expanded to include five (5) <br />members. Mr. Gilot informed him that Indiana Statute allows for a three to five member Board. <br />It was expanded to five (5) members to bring in members of the new administration. Mr. Gilot <br />noted he retired this year and is staying on for a transition training period. Mr. Miller questioned <br />the ACSIVA Project Site Improvements Change Order. Ms. Greene noted that Change Orders <br />are allowed in unforeseen circumstances and do not count against the 20% cap. In this case, the <br />size of the tank could not be reasonably foreseen. Mr. Gilot added that by contrast discretionary <br />scope changes should be caught in the original design. <br />ADJOURNMENT <br />There being no further business to come before the Board, upon a motion made by Mr. Gilot, <br />seconded by Ms. Roos and carried, the meeting adjourned at 10:40 a.m. <br />
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