05/29/12 Board of Public Works Minutes

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REGULAR MEETING MAY 29, 2012 187 APPROVAL OF LONG -TERM OCCUPANCY PERMIT --- 1045 WEST WASHINGTON STREET Mr. Gilot advised that the Board is in receipt of a Long -Term Occupancy Permit application from Gibson- Lewis, 1001 West 11th Street, Mishawaka, Indiana 46544, for occupancy of the parking lane in front of 1045 West Washington Street for the purpose of construction of the Hansel Center. The completion date of this permit is set for November 28, 2012. Upon a motion made by Ms. Roos, seconded by Mr. Neal, and carried, the Permit was approved. Mr. Gilot suggested the bond for the permit be set at $3,000.00. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1014 North Johnson Street 2918 Prast Boulevard 1209 Miner Street REMARKS: All criteria has been met RATIFY APPROVAL OF CONTRACTOR AND OCCUPANCY BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Occupancy Bonds be ratified pursuant to Resolution 100 -2000 as follows: Business Bond Type Approved/ Released Effective Date Gibson - Lewis, LLC Occupancy Approved Approved May 18, 05/29/2012 City of South Bend $3,998,710.50 2012 Beachy & Son Concrete & Contractor Approved Approved May 18, Construction, Inc. 05/08/2012 2012 Mr. Gilot made a motion that the Bonds approval as outlined above be ratified. Ms. Roos seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $510,476.02 05/23/2012 City of South Bend $2,601,981.90 05/29/2012 City of South Bend $3,998,710.50 05/25/2012 St. Joseph County Housing Consortium $22,096.38 05/08/2012 St. Joseph County Housing Consortium $20,270.78 05/08/2012 Therefore, Mr. Gilot made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Roos seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645 asked why the Board was expanded to include five (5) members. Mr. Gilot informed him that Indiana Statute allows for a three to five member Board. It was expanded to five (5) members to bring in members of the new administration. Mr. Gilot noted he retired this year and is staying on for a transition training period. Mr. Miller questioned the ACSIVA Project Site Improvements Change Order. Ms. Greene noted that Change Orders are allowed in unforeseen circumstances and do not count against the 20% cap. In this case, the size of the tank could not be reasonably foreseen. Mr. Gilot added that by contrast discretionary scope changes should be caught in the original design. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:40 a.m.