05/15/12 Board of Public Works Minutes

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AGENDA REVIEW SESSION MAY 10, 2012 159 expensive. Ms. Greene stated she reviewed the specifications and found where the drying time was addressed but she was not sure if the required depth of the paint was in the specifications. Mr. Mecham stated that information was also given in the specs. Ms. Greene stated she had no problem with awarding this quote as requested as long as there was a detailed memo explaining why the other two respondents were non - responsive and that information could also be found in the quotes received. Mr. Inks stated he was concerned that two out of three were non - responsive and wondered if the specs were not written clearly. Mr. Mecham noted they were done before he started with the City and he would be redoing them next year. Notice of Public Hearing as to Proposed Lease of Office Space Ms. Greene stated this Hearing is to allow the Public to speak about the possibility of leasing of property for the Human Rights Commission. She stated the process begins with a petition signed by fifty (50) taxpayers. She noted they must be owners of City property and the signatures must be confirmed by the Auditor's office as property owners; then it comes to the Board of Works for a hearing; and then goes to the Common Council. Ms. Greene stated the Hearing allows taxpayer's to speak for or against the use of tax dollars, and determine if it is a fair trade value. Ms. Greene noted if the petition is not received by Tuesday's Board of Work's meeting, the request will need to be tabled. Encroachment/Revocable Permit — Made in Michiana The Board members discussed the request for placing three (3) A -frame signs on the public right -of -way for Made in Michiana. It was noted the business is behind another business and not visible from Michigan Street. Ms. Greene made note of the Building Department's comments that this will be precedent setting and should be denied. The Board member's agreed that this could open the door to any business placing signs on the sidewalks anywhere downtown to advertise their business. Ms. Roos suggested she could work with Downtown South Bend and the owners of Made in Michiana to find a better solution for low visibility of the business. She asked that this be removed from the agenda until other options can be discussed. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. Upon a motion by Mr. Inks, seconded by Ms. Roos and carried, the meeting adjourned at 11:30 a.m. BOARD OF PUBLIC WORKS h Gary A. Gilot, President Donald . I s, Member Ka hryn E. R os, Member ATTEST: 12 a� Xinda M. Martin; Clerk, r, REGULAR MEETING MAY 15, 2012 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, May 15, 2012, by Board President Gary A. Gilot with Board Member Donald E. Inks present. Also present was Attorney Larry Meteiver. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of Resolution No. 27 -2012 and an Award of a Proposal for the Diversity Utilization Officer.