05/15/12 Board of Public Works Minutes

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REGULAR MEETING MAY 15, 2012 171 APPROVAL OF REQUEST TO ADVERTISE NOTICE OF PUBLIC HEARING AND RESOLUTION NO. 27-2012 FOR PROPOSED LEASE OF OFFICE SPACE Ms. Pam Paluzewski, Legal, requested permission to advertise the notice of a public hearing on May 29, 2012, for the Human Rights Commission to lease space at 319 Niles Avenue, Ste. A, from 319 Niles, LLC. She noted the public hearing is required to allow the public to comment on the expenditure and the request is done through resolution. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise and the Resolution were approved. RESOLUTION 27 -2012 RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND CONCERNING LEASE AGREEMENT FOR OFFICE SPACE AT 319 NILES AVENUE AND AUTHORIZING NOTICE WHEREAS, the Board of Public Works of the City of South Bend has received this date a petition signed by fifty (50) taxpayers of the City of South Bend requesting that the Board enter into a lease for approximately 2,975 square feet of office space on the first floor of the building known as Suite A, 319 Niles Avenue, South Bend, Indiana, with Lessor, 319 Niles, LLC for a term of five (5) years and with an option to renew for an additional five (5) year term, and with a monthly rental of Three Thousand Five Hundred Fifty -five Dollars ($3,555.00) for the initial five (5) years term. WHEREAS, the Board has concurrently received this date a certificate of the St. Joseph County Auditor certifying that the signers of the petition and the person verifying the Petition are all taxpayers of property within the City of South Bend; and WHEREAS, I.C. 36-1-10-13 requires that prior to execution of any lease with the City, notice of a public hearing to be held before the Board of Public Works shall be published in accordance with I.C. 5 -3-1. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works for the City of South Bend as follows: The Board of Public Works intends to enter into a lease with 319 Niles, LLC for approximately 2,975 square feet of office space on the first floor of a building located at 319 Niles Avenue, South Bend, Indiana for a term of five (5) years with an option to renew for an additional five (5) year period, and with an initial monthly rental of Three Thousand Five Hundred Fifty -five Dollars ($3,555.00) 2. Notice shall be published in accordance with I,C. 5 -3 -1 and I.C. 36- 1 -10 -13 of the Board =s intent to enter into the subject lease. 3. Public Hearing as required by I.C. 36- 1 -10 -13 is hereby scheduled before this Board for the 29th day of May, 2012 at 9:30 a.m. 4. A copy of this resolution shall be filed with the South Bend Common Council. Adopted at the meeting of the City of South Bend, Indiana, Board of Public Works held on May 15, 2012, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s /Gary Gilot, President s /Don Inks, Member ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 26- 2012 --- A RESOLUTION OF THE BOARD OF WORKS ON UNFIT AND /OR OBSOLETE EQUIPMENT