04/24/12 Board of Public Works Minutes

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AGENDA REVIEW SESSION APRIL 19, 2012 137 right -of -way road work, not a redevelopment project. Mr. Relos confirmed that was correct. Ms. Greene stated that Koontz Wagner agreed verbally to the price, but has not signed any paperwork yet. She stated there is a price discrepancy with Peltz, the other property owner. - Professional Services Proposal — ME Design Services Jacob Klosinski, Environmental Services, stated this design study is to look at finding energy savings at the Wastewater plant with their HVAC system. Mr. Gilot noted the laboratory has special requirements that they need to make sure ME Design is aware of. - Bid Award Extension — Underground Pipe and Valve Mr. Dave Tungate, Water Works, stated this extension of the original 2008 bid prices for fire hydrants and valves is a substantial savings to the City. He noted Underground Pipe and Valve wants to continue to do business with the City and has not raised their prices since the original bid. Mr. Gilot stated it is a savings to the City but after five years, they need to re -bid this. He noted five years is the limit for extending a bid and they should let the supplier know that next year they will be doing a new spec for these supplies. Mr. Tungate stated the amount was not correct; the amount should be not to exceed $200,000.00. - Resolution No. 21 -2012 Mr. Michael Divita, Community and Economic Development, stated the annexation of this .75 acre parcel in front of Brown Mackie College will not create any additional public works development. He noted the sewer and water are already present and there is no need for curb cutting or additional lighting. - Fire Station No. 3 Roof Replacement — Project No. 112 -014 Fire Chief Steve Cox stated they anticipate huge savings with the replacement of this roof. He noted the last roof replacement for the Fire Department created nearly a 36% energy savings. Mr. Gilot questioned if they are still considering moving the location of the station. Chief Cox stated a study had been done and a recommendation of where to relocate had been received. He noted they took all of this information into consideration when determining to go ahead with the project. He stated the bids were so low under the budget that it was determined that they should go ahead with the project with the thought that if the station is relocated, the building can be used for another City purpose. - Special Purchase — Smiths Detection Fire Chief Steve Cox stated that this purchase is from Smiths Detection, the sole manufacturer of this chemical identifying device. He noted there are two (2) devices that provide this service, the other one uses a laser. He noted that Clay Township has one of the laser detection systems and they had a problem with the heat from the laser vaporizing a substance that turned out to be explosive. Chief Cox stated this is a safer device that has a greater range of chemical identification. Ms. Greene stated in order for a purchase to be considered a sole source, the vendor has to be the sole provider of that technology. Chief Cox confirmed that Smiths Detection is the sole provider of this technology, and this is the safest technology for the Fire Department, Ms. Greene requested the Chief forward a memo explaining that this is a sole source based on the technology. Mr. Gilot noted that HazMat is not needed very often, will this device work as needed after sitting for a long time. Chief Cox stated they offer five (5) year software updates and monthly calibration, so it will work. - Opening and Award of Quotations — East Race Waterway Dock Extension Mr. Patrick Henthorn, Engineering, requested that this item be removed from the agenda. He noted the quotes had not gone out and were not ready to go out. - Request to Advertise — Main Street/Lafayette Boulevard Connector from Ireland Road to Chippewa Avenue Mr. Inks stated the estimates for this project came in way above the budget so they may have to reject all bids and budget this project next year. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:15 p.m. BOARD Of PUBLIC WORKS Gary A. Gilot, President