05-14-12 Council Agenda & Packet

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written proposal scoring with weights as noted. The BPW reserves the right as the contracting agent for the DUB and Council for potential interviews of the top 2 or 3 proposals. The BPW further reserves the right, in its sole discretion, based on the will of DUB and Council, and with regard to results of the matrix selection point system, that in the case of a clear front-runner, the BPW may select a winner from written proposals without conducting interviews. This professional service RFP is geared toward selecting the best service for the cost proposal value with emphasis on qualifications and experience, merits of approach and strategies successfully demonstrated that would advance policy goals with desired measurable outcomes (rather than a public work public bid requiring an award to the lowest responsive and responsible bidder with emphasis on lowest price for a tightly specified product or project). All individuals or firms submitting proposals will have the opportunity to review the scoring tabulation of the selection scoring matrix of the proposals received which will be posted to the City web page on the award date of the RFP in April,2012. A non mandatory pre-proposal session will be held by BPW with DUB to answer questions and clarify any issues individuals or firms may have in preparing proposals The contract will be awarded with Notice to Proceed of May 1, 2012. Work deliverables must be completed and submitted to the Council and DUB as required by ordinance. There may be occasional Council requests of additional reports. The successful proposal respondent shall comply with the City of South Bend ordinance and all other federal, state and local laws and regulations governing nondiscrimination in employment. The City welcomes from individuals or firms who have a conforming base proposal any suggested voluntary alternate proposals from businesses, institutions or not for profits who would like to suggest ideas for providing such services with better outcomes,quicker results,more lasting systemic change or more privately leveraged solutions. The City reserves the right to accept, negotiate scope or reject any or all proposals. There will be a Pre-Proposal availability session to answer questions/clarify scope issues on April 3, 2012 at 5:30 p.m., EST, in the BPW conference room, Ste. 1308, County-City Building, 227 W. Jefferson Blvd., South Bend, IN 46601. Complete Proposal Request packages are available for download by visiting the City of South Bend's web page at www. southbendin.gov • Click on "Business" Click on "City Public Bids" • Click on "Vehicles, Equipment and Miscellaneous Bids" Click on "Specification Sets & Bid Award Info" Select specification to download • A pop up screen will appear, input company information (address/phone/fax/e- mail) where indicated • Click on "Submit Responses" • Print the specification or save it to your computer There is no charge for the specifications. The specifications are also available for review only during regular working hours in the Department of Public Works, 1 308 County-City Building, South Bend,