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Board of Public Works agency for Common Council and Diversity Utilization Board, <br /> Diversity Compliance Officer Contractual Service Provider Selection Matrix <br /> 1. Qualifications and Experience of Firm (15%) <br /> a. Clear assignment of responsibility for various project tasks to specific individuals <br /> b. Ability to manage work, projects and reporting. <br /> c. Responsiveness to the specific goals of the DUB/Council. <br /> e. Quality of skills of the diversity compliance services provider's representatives. <br /> f Ability and willingness to communicate/coordinate with staff, DUB and <br /> Mayor/Council. <br /> g. Quality of training for firms employees and backups to ensure timely coverage of <br /> required scope. <br /> 2. Qualifications and Experience of Person (15%) <br /> a. Understanding of the ordinance requirements and statutes/federal law limitations on <br /> municipal procurement. <br /> b. Qualifications of the professionals doing system development and initial year reports. <br /> c. The number of past assignments of a similar nature. <br /> d. Quality of a sample of their work—diversity program compliance reports for other <br /> communities or organizations. <br /> e. Reliability of performance --evidence of consistent high performance, follow-through, <br /> and timeliness. <br /> 3. Completeness and Responsiveness of Scope of Service Proposal (30%) <br /> a. A scope that reflects the ordinance requirements in full and has a substantial thought <br /> program plan for outreach to move the current state of MBE/WBE/DBE utilization to a <br /> desired state of participation in goal setting with the DUB and data supporting a realistic <br /> action plan developed be the diversity services firm. Successful prior experience at <br /> conducting outreach, training, and small and large group communications is a must. <br /> Looking for passion and successful track record on similar scopes completed in the last 5 <br /> years. Give specifics with data that supports prior directly relevant experience and how <br /> you defined success. <br /> b. Demonstrated ability to reliably provide diversity compliance tracking system service <br /> with trained personnel and to demonstrate report completion using their system. <br /> c. Financial soundness and stability of the provider and completeness of most recent <br /> annual financial report. <br /> 4. References of Organization Representative for Completion of Similar Scope of Work (10%) <br /> 5. Cost'proposal elements (30%): <br /> a. Cost to set up diversity compliance report systems meeting diversity ordinance <br /> requirements and cost to complete reports and do outreach for 2012, (20%); <br /> b. Cost estimate to train City staff if City chooses to maintain the diversity compliance <br /> system in-house in 2013 and only seek assistance in preparation of reports in 2013, <br /> (5%); <br /> c. Cost estimate if City chooses use of retainer for 2014 and beyond milestone program <br /> review, training refreshment, coaching as needed, (5%). <br /> The Board of Public Works will open the proposals at 9:30 a.m., EST, on April I0, 2012, in the <br /> Board of Public Works Meeting, Ste, 1308, County-City Building, 227 W. Jefferson Blvd., South <br /> Bend, Indiana 46601. Using the selection matrix attached, the BPW, DUB, Director of Human <br /> Resources, and Common Council representatives will review and select the top prospects based on <br />