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REGULAR MEETING
<br />MARCH 27 2012 107
<br />Segment
<br />. Company
<br />Description
<br />Method
<br />Cost
<br />2
<br />IKON*
<br />MP2352sp
<br />Purchase
<br />$2,406.00
<br />4
<br />IKON
<br />MP3352s
<br />Lease
<br />$2,339.76
<br />6
<br />VanAusdall **
<br />MP6001sp
<br />Lease
<br />$4,300.80
<br />7
<br />IKON
<br />MP7001 sp
<br />Lease
<br />$5,109.24
<br />* Advanced imaging Solutions quoted lower cost Model that did not meet specification
<br />* * IKON quoted lower cost model that did not meet specification
<br />It was noted that Advanced Imaging quoted a lower cost for Segment 2 but did not meet the
<br />specification and IKON quoted a lower cost model for Segment 7 that did not meet the
<br />specifications. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br />quotation be awarded as outlined above. Mr. Inks seconded the motion, which carried.
<br />AWARD QUOTATION — MULTI SEGMENT_ _ _ COLOR MFP COPY MACHINES
<br />(DEPARTMENT OPERATING FUNDS)
<br />Mr. Phil Custard, Purchasing, advised the Board that on March 13, 2012, quotations were
<br />received and opened for the above referenced copiers for purchase or lease through individual
<br />departments. After reviewing those quotations, Mr. Custard recommended that the Board award
<br />the contract to the lowest responsive and resnon.sible h ddf-.ra-
<br />Segment
<br />Company
<br />Description
<br />Method
<br />Cost
<br />2
<br />IKON
<br />MPC2051
<br />Purchase
<br />$2,429.00
<br />3
<br />US Business
<br />LD630C
<br />Lease
<br />$2,414.64
<br />4
<br />IKON
<br />MPC4501
<br />Lease
<br />$3,808.80
<br />5
<br />IKON*
<br />MPC7501
<br />Lease
<br />$6,092.56
<br />* US Business System quoted an alternate model that did not meet specification
<br />It was noted that US Business System quoted an alternate model for Segment 5 that did not meet
<br />the specifications. Therefore, Mr. Gilot made a motion that the recommendation be accepted and
<br />the quotation be awarded as outlined above. Mr. Inks seconded the motion, which carried.
<br />REJECT QUOTATIONS — WATER WORKS PAPER PRODUCTS 2012 WATER WORKS
<br />OPS)
<br />Ms, Nancy Yarbrough, Water Works, advised the Board that on March 13, 2012, quotations
<br />were received and opened for the above referenced project. After reviewing those quotations,
<br />Ms. Yarbrough recommended that the Board reject all quotes as non - responsive because none of
<br />the quotes included samples of the products, as required by the specifications. Therefore, Mr.
<br />Inks made a motion that the recommendation be accepted and all quotes be rejected as non-
<br />responsive. Mr. Gilot seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 2 — RIVER COMMONS LIFT STATION
<br />REPLACEMENT —PROJECT NO. 109 -087B 2010 SEWER BOND
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
<br />of Niblock Excavating, Inc., 906 Maple Street, PO Box 211, Bristol, Indiana 46507, indicating
<br />the contract amount be increased by $22,000.00 for a modified contract sum, including this
<br />Change Order, in the amount of $274,965.60. Upon a motion made by Mr. Inks, seconded by
<br />Mr. Gilot and carried, the Change Order was approved.
<br />TABLE CHANGE ORDER NO. 3 FINAL — STUDEBAKER CORRIDOR AREA A
<br />DEMOLITION PHASE IV — PROJECT NO. 109 -032 AEDA TIF
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 (Final) on
<br />behalf of Dore and Associates Contracting, Inc., 900 Truman Parkway, Bay City, Michigan
<br />48706, indicating the contract amount be decreased by $1,161,844.52 for a modified contract
<br />sum, including this Change Order, in the amount of $4,897,093.11. Linda Martin, Clerk, stated
<br />she has been asked to table this request until further notice. Upon a motion made by Mr. Inks,
<br />seconded by Mr. Gilot and carried, the Change Order was tabled.
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