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, <br /> CLAIMS REVIEW MEETING NOVEMBER 28. 2011 388 <br /> A Claims Review Meeting of the Board of Public Works was convened at 8:32 a.m. on Monday, <br /> November 28, 2011, by Board President Gary Gilot with Board Members Donald Inks and Cazl <br /> Littrell present. Attorney Larry Meteiver was also present. <br /> APPROVAL OF REQUEST TO RELEASE MORTGAGE — 5110 WOODCLIFF COURT — <br /> CORPORATION FOR ENTREPRENEURIAL DEVELOPMENT <br /> Mr. Gilot stated the Boazd is in receipt of a request to release the mortgage on the property at the <br /> above refecenced address, as successor in interest to the Corporation for Entrepreneurial <br /> Development, now dissolved. Mr. Inks stated the property was used as collateral for a personal � <br /> guarantee and has been paid off. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and <br /> carried,the request was approved. <br /> APPROVAL OF REQUEST TO TERMINATE CONTRACT — ON-STREET PARKING <br /> AGREEMENT - AMPCO SYSTEM PARKING <br /> Mr. Gilot stated the Boazd is in receipt of a request to terminate the above referenced contract <br /> pursuant to the terms of the original agreement, which was approved April 13, 2009. Mr. Inks <br /> noted this contract has an automatic rollover renewal clause and the need is to have a thirty (30) <br /> day lead-time to give notice of cancellation. Upon a motion made by Mr. Inks, seconded by Mr. <br /> Littrell and carried, the request was approved. <br /> APPROVAL OF REQUEST TO REJECT BIDS AND RE-ADVERTISE FOR BIDS — <br /> MICHIANA LOCK AND KEY DEMOLITION AND PARKING LOT CONSTRUCTION — <br /> PROJECT NO. 111-059 (SBCDA TIF) <br /> In a memorandum to the Boazd Mr. Rob Nichols, Engineering, requested permission to reject all <br /> bids for the above referenced project and re-advertise for bids. He noted in his memo that all of <br /> the bids came in above the appropriated budget and now the Consultant has removed some of the <br /> unnecessary work items to assure the bids come in within the budget. Therefore, upon a motion <br /> made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. <br /> APPROVAL OF AGREEMENTS AND CONTRACTS <br /> The following Agreements and Contracts were submitted to the Boazd for appro��al: ' <br /> Type Business Description Amount Motion/ <br /> Second <br /> Professional The Troyer Design of Traffic Signal at $19,850 GiloULittrell <br /> Services Group Intersection of Western (LRSA) <br /> Agreement Avenue and Laurel Street <br /> Contract AT&T Emergency Back-up Phone $128,862.72/ Inks/Littrell <br /> Service and Non-VOIP Three Yeazs <br /> Facilities Phone Lines <br /> APPROVE CLAIMS <br /> Mr. Inks stated that a request to pay the following claims in the amounts indicated has been <br /> received by the Boazd; each claim is fully supported by an invoice; the person receiving the <br /> goods or services has approved the claims; and the claims have been filed with the City Fiscal <br /> Officer and certified for accuracy. <br /> Name Amount of Claim Date <br /> City of South Bend $2,370,545.00 11/28/2011 <br /> Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved <br /> as submitted. Mr. Littrell seconded the motion, which carried. <br /> ADJOURNMENT ' <br /> There being no further business to come before the Board, upon a motion made by Mr. Gilot, <br /> seconded by Mr. Littrell and carried, the meeting adjourned at 8:48 a.m. <br /> BOARD OF PUBLIC WORKS <br /> � Q��� <br /> Gary A. Gilot, President <br />