03/13/12 Board of Public Works Minutes

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PUBLIC AGENDA SESSION MARCH 8 2012 77 - Professional Services Agreement — Short Elliott Hendrickson, Inc. Mr. David Tungate, Water Works, stated the agreement is for the development of a complete system model change. There will be two phases to this project. Phase I will include the calibration of the existing water model using data collected from real time hydrant flow testing. This will help set up the pumps to match demand. Phase II will set up and evaluate several operating scenarios. - Agreement Amendments — Community & Economic Development Ms. Lory Timmer, Community & Economic Development, stated that two agreements from the South Bend Heritage Foundation funded by CDBG -R funds, one for the Salvation Array Outreach Offices and one for the West Washington Geothermal Project, are complete and under budget. They are planning on the remaining funds from both programs to be transferred to a third program operated by Real Services, Inc. - Agreement Amendments — Community & Economic Development Ms. Liz Maradik, Community & Economic Development, stated there are five agreement amendments listed on the agenda, where there should have been only four; the amendment from the Youth Service Bureau was listed twice. Also, the amounts listed on the agenda were incorrect. The amounts should be corrected before the Regular Meeting on Tuesday. - Change Order/Project Completion Affidavit -- Selge Construction Co., Inc. Mr. Gilot stated the Change Order and Project Completion Affidavit for the CSO 3 Trunk Sewer Modification, Project No. 111 -007, is brought because the project was cancelled. Unfortunately, Selge Construction had already mobilized equipment and needed to he compensated for that. Mr. Jack Dillon, Engineering, asked if the funds could be used in another way. Mr. Gilot stated they could not. They were specially appropriated funds that must be retumed if the project is not going forward. - Distribution Easement — AEP Ms. Greene stated that the Board should keep in mind when signing easements with AEP that there is usually a clause that leaves a broad interpretation for the "construction, operation, use, maintenance, repair, renewal and removal of a line or lines of overhead and underground facilities and equipment for the transmission of electrical energy and for communication purposes, including the right to permit attachments of others to said facilities in, on, along, under, over, across and through the easement." This one was not reviewed by the Legal Department prior to it being placed on the agenda - Sole Source Purchase --- Aeroflex Witchita Mr. Gilot stated the sole source purchase from Aeroflex Witchita is for equipment that tests the new handheld radios purchased. The equipment currently owned by the Radio Shop does not support the new equipment. He would like Mr. Phil Custard, Purchasing, to follow up with Matt Chlebowski on how the decision for this specific tester was made. - Sole Source Purchase — and Digital Ally Mr. Gilot stated the sole source purchase from Digital Ally, may be because the specific item is compatible with the current in -car video cameras. He would like Mr. Phil Custard, Purchasing, to follow up with Lieutenant Chris Voros. - Adoption of City Standard Drawing Mr. Gary Gilot stated the Board is in receipt of a new drawing for the city Standards for handholes for conduit systems and is signed and stamped by John Engstrom, Assistant City Engineer. He stated it would be better to wait for the new City Engineer to sign and stamp the drawing for liability purposes. Professional liability is not extended to Assistant City Engineers. PRIVILEGE OF THE FLOOR Ms. Greene stated that she had three items for the Privilege of the Floor: 1) She has filed a Motion to Dismiss to the lawsuit in regard to the Studebaker Demolition project. There is a hearing on the subject on May 20, 2012, 2) She gave an update on the status of the Hansel Center Project. 3) She is working with Jeff Jankowski's daughter to organize a fun walk.