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REGULAR MEETING FEBRUARY 28 2012 59
<br />form must be received. Therefore, Mr. Gilot made a motion to table the reading of the quotations
<br />until a reconvened time could be determined by the Board. Mr. Inks seconded the motion, which
<br />carried.
<br />TABLE OPENING OF QUOTATIONS — MULTI-SEGMENT BLACK AND WHITE MFP
<br />COPY MACHINES — USER DEPT. CAPITAL OR OPERATIONS FUND
<br />Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for
<br />the above referenced equipment. After review of the documentation, Attorney Cheryl Greene
<br />noted none of these quotes contained the City's required Non - Collusion, Non - Discrimination
<br />Form either. Therefore, Mr. Gilot made a motion to table the reading of the quotations until a
<br />reconvened time could be determined by the Board. Mr. Inks seconded the motion, which
<br />carried.
<br />AWARD BID — 2012 OR NEWER, 3/4 TON ,FOUR- WHEEL DRIVE PICK UP TRUCKS �2012
<br />TRAFFIC AND LIGHTING CAPITAL LEASE AND 2012 CENTRAL SERVICES CAPITAL
<br />BUDGET)
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on February 14, 2012, bids were
<br />received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the bid to the lowest responsive and responsible bidder
<br />Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana 46545, in the total
<br />amount of $142,272.00 for six trucks. Therefore, Mr. Gilot made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined below, subject to 2012 Capital
<br />Lease funding.
<br />I . Traffic and Lighting: $54,208 (Two Trucks with Options 1 and 3 )
<br />2. Park Department: $66,048 (Three Trucks with Option 1)
<br />3. Central Services: $22,016 (One Truck with Option 1)
<br />Ms. Roos seconded the motion, which carried.
<br />AWARD BID - 2012 OR NEWER, 3/4 TON TWO -WHEEL DRIVE PICK-UP TRUCK (PARK
<br />DEPARTMENT CAPITAL
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on February 14, 2012, bids were
<br />received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the bid to the lowest responsive and responsible bidder
<br />Bloomington Ford, 2200 South Walnut, Bloomington, Indiana 47403, in the total amount of
<br />$24,045.29 ($19,535.29 per Truck plus $4,510 for Option A). Therefore, Mr. Gilot made a
<br />motion that the recommendation be accepted and the bid be awarded as outlined above. Ms.
<br />Roos seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 2 — CLAY - CLEVELAND LIFT STATION
<br />REPLACEMENT —PROJECT NO. 109 -087A (2010 SEWER BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
<br />of Selge Construction Company, Inc., 2833 South 1Ith Street, Niles, Michigan 49120, indicating
<br />the contract amount be increased by $13,908.00 for a modified contract sum, including this
<br />Change Order, in the amount of $528,093.50. Upon a motion made by Mr. Inks, seconded by
<br />Ms. Roos and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 4 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />O.:. 110 -056 (S_....... A
<br />— ERSKINE DETENTION POND RE- CONSTRUCTION PROJECT N ,. SDA
<br />TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 (Final) on
<br />behalf of C &E Excavating, Inc., 53767 County Road 9, Elkhart, Indiana 46514, indicating the
<br />contract amount be decreased by $30,133.56 for a modified contract sum, including this Change
<br />Order, of $1,304,239.89. Additionally submitted was the Project Completion Affidavit indicating
<br />this new final cost of $1,304,239.89. Upon a motion made by Mr. Inks, seconded by Ms. Roos
<br />and carried, Change Order No. 4 (Final) and the Project Completion Affidavit were approved.
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