02/14/12 Board of Public Works Minutes

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PUBLIC AGENDA SESSION FEBRUARY 9 2012 30 the "Supplemental Environmental Project" include the quote. Attorney Cheryl Greene stated if it's a public record, it probably should be included. Award Bid - Trucking of Belt Pressed Wastewater Bio- Solids for Land Application Mr. Jacob Klosinski, Environmental Services, stated Trucks R'Us was the only responsive and responsible bidder for this project. Mr. Gilot asked if they were awarded the project in previous years. Mr. Klosinski stated they have been involved in the project for the last three or four years. Mr. Gilot asked if he has looked at their equipment, noting he should make sure they have tailgate seals that will hold any liquid. He informed Mr. Klosinski that the City has received complaints regarding trucks leaking liquid in the streets when they are hauling the bio- solids. Mr. Gilot suggested that Mr. Klosinski also review past year's records as he is doing annual cycle items and compare costs and services. Revise Industrial Wastewater Discharge Permits Mr, Al Greek stated he is requesting adjustments to two (2) Industrial Discharge permits that are just groundwater remediation. He noted they should be reduced to remediation site permits. He added they were over - classified and subsequently, they are doing more reporting than they need to do. The third permit, he stated, needs to be reduced to an industrial user, as it was also over - classified. - Professional Services Agreement — ME Simpson Company Mr. Dave Tungate, Water Works, noted this agreement was brought before the Board at the last meeting but there was a typographical error. He stated the agreement was actually for three (3) years, at $70,000.00 per year, but it was thought to be a one year agreement and approved for only one year. He is now bringing it back for approval of the other two (2) years to extend through 2013. He explained ME Simpson tests and repairs water meters on site. - Professional Services Agreement — Ken Herceg and Associates Mr. Dave Tungate, Water Works, stated cracks formed in downspouts inside their facility on Olive Street and started leaking sewer gas fumes into the building. He noted this is the second phase of the project. Mr. Gilot asked how much the project is going to cost. Mr. Tungate stated they think it will be around $12,000.00 for the actual work. Mr. Gilot noted this design service is almost 50% of the total cost of the project. He stated he is used to paying around 5 -10% for engineering, this is outrageous, especially for a small project like this. Mr. Gilot asked Mr. Tungate to request reconsideration of their fee; this is too high. - Change Order — Ignition Park, Phase I A Mr. Toy Villa, Engineering, stated this additional work is to add another duct bank for conduit. Mr. Gilot stated this is being done now to be able to serve future businesses so as not to have to dig up the road again and add more conduit later. - Request to Advertise -- East Bank Storm Sewer Separation, Phase 2 and Phase 3 Mr. Patrick Henthorn, Engineering, stated both of these projects will be going on at the same time, starting sometime in March. Mr. Inks asked if Mr. Henthorn has met with the neighbors and businesses to let them know about the upcoming work. Mr. Henthorn stated he has been working with St. Joseph Grade School. Mr. Inks suggested he contact Downtown South Bend and they will work with the neighbors and businesses. He noted both street closings at one time is going to be problematic for the residents and businesses. Ms. Martin asked how long these projects would be going. She noted there are a lot of upcoming events on Niles Avenue and at the East Race Park. Mr. Henthorn stated he was unsure of the time frame but he was working with Marcia Qualls, Engineering, to coordinate the work with the events. - Opening of Bids — Two -Wheel Drive SUV Police Patrol Vehicles Mr. Gilot stated he spoke to the Chief of Police and was informed that these SUV's are not actually used for high speed pursuit, they are used to haul Police dogs. He noted his concern was the unstable features of the SUV's on turning corners. The Chief stated they purchase this package so they get the high -end electronic package to operate and secure their advanced electronic equipment. The vehicles are designed with advanced holding and operational equipment for securing computer and other electronic equipment in high speed pursuits. - Bid Award — Twenty -Seven (27) Cubic Yard Dual -Arm, Side - Loading Refuse Trucks Mr. John Murphy, Administration and Finance stated delivery on these trucks should not be taken until July. He noted the budget will be approved then. Mr. Gilot suggested he send an email to Andre Price, Manager of Solid Waste, to let him know he should not take delivery until then.