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AGENDA REVIEW SESSION JANUARY 19, 2012 14 <br />Mr. Gilot questioned how that fagade will hold up against balls hitting it. Mr. Rafinski <br />stated they looked at that, and it will hold up. Ms. Roos asked if all of the fagade brick <br />will match. Mr. Rafinski stated it will. Additionally, Mr. Rafinski stated the office area <br />will be remodeled. He noted it is currently one of the least functional office areas he's <br />seen. Mr. Rafinski stated the construction of a commissary is in the plans. He noted it <br />never got built and is critical for operations. Mr. Rafinski said there is currently no <br />delivery dock at the cove, they hand unload each pallet. This commissary will give a <br />loading dock, and future build outs under the commissary will be restrooms and a cooler. <br />Mr. Rafinski stated additionally an area of inflatables is in the design plans. Mr. Gilot <br />asked if the colored concrete under the inflatables works for safety for kids. Mr. Rafinski <br />stated there were a couple ways to go; if it was a playground you would have to go with <br />mulch or rubber shavings. Due to these being enclosed inflatables, you aren't required to <br />use those surfaces. Mr. Gilot requested they have some safety and risk people involved in <br />the design to confirm the area meets safety standards. Mr. Gilot questioned if the play <br />area is accessible. Mr. Rafinski stated there is an accessible ramp from the synagogue <br />side. Other items Mr. Rafinski discussed were an outside wall redesign, outdoor fire <br />columns, batting cage replacement, splash pad, audio video upgrades, kitchen addition, <br />concession upgrades, new furniture, and sign upgrades. Mr. Gilot questioned the <br />durability of composite material for the outside wall. Mr. Rafinski stated this area doesn't <br />get a lot of use traditionally and the composite should last five (5) to seven (7) years. Mr. <br />Gilot noted the back of the scoreboard is blank. With the size of the scoreboard, he <br />suggested it would be a good advertising opportunity. Ms. Roos noted there was <br />$50,000.00 previously allocated for the scoreboard, is that going to be sufficient to cover <br />all of the upgrades. Mr. Rafinski stated it would be. Mr. Gilot asked if the concessioner's <br />will be required to buy a lot of their equipment. Mr. Rafinski stated they would. He noted <br />with the change in ownership of the stadium, the concessioner contract is still locked. Mr. <br />Inks asked how the bidding will be done on this project. Mr. Schalliol explained it would <br />be broken out into sections. The City will bid out $1,750,000.00, and the Cove will hire <br />out the remaining $2,000,000.00. Mr. Rafinski stated the request for bids will be <br />advertised in January and the hope is to open bids the second Board of Works meeting in <br />February. He noted this doesn't give a lot of time until the opening day at the Cove. Mr. , <br />Gilot suggested the Board could reconvene after the bids are opened and reviewed, and <br />an award could be done the same day. Mr. Gilot asked if they are getting fiber optic in <br />there. Mr. Toy Villa, Engineering, stated it is already in there; however Metronet wants <br />to charge the stadium as an outside customer, not a City entity. He noted he is working <br />with them to change that. <br />- Change Order — Mayflower Road Construction <br />Mr. Toy Villa, Engineering, stated this Change Order was due to a design error. He stated <br />the architect forgot to add electricity to the traffic signal controller. Mr. Inks noted this <br />will have to be approved subject to funding. <br />- Monthly Report — Environmental Services <br />Mr. Al Greek, Environmental Services, noted there were no dry weather over -flow <br />violations for December. He stated Environmental Services used to have twenty -five to <br />thirty dry weather overflows a year, but now with the installation of the CSO's they may <br />have one a year. Mr. Inks questioned if we were still getting thirty a year, what the <br />penalty would be. Mr. Greek stated the City could potentially be fined $25,000 a day. He <br />added it's almost impossible to not have any; they are caused from cave -ins, roots and <br />debris, home fire debris, etc. Mr. Gilot signed the Monthly Report of Operations in his <br />capacity as Board of Work's President. <br />- Resolution No. 04 -2012 — Adopting a Written Fiscal Plan and Establishing a Policy for the <br />Provision of Services to an Annexation Area in Clay Township (Alibaba Area) <br />Mr. Michael Divita, Community and Economic Development, stated this Fiscal Plan is to ' <br />adopt a plan for providing services for water and sewers to the Alibaba Area, whose <br />owners are requesting to be annexed. Mr. Inks asked if this is a commercial or residential <br />area. Mr. Divita stated it will be commercial with a coffee shop with billiards. He noted <br />the owners will need a variance, but the owner will apply for it. He added the area will <br />not need new lights or traffic equipment, and the City and County will work out a <br />combined maintenance agreement. Mr. Inks asked if there is any potential need to extend <br />water or sewer to any parcels. Mr. Larry Meteiver, Legal, stated that part of the <br />agreement is to keep the properties on septic systems until further notice. Once a septic <br />system breaks down, it would be replaced with City water lines. <br />- Agreement — Verizon Wireless <br />