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AGENDA REVIEW SESSION JANUARY 19, 2012 13
<br />The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on
<br />Thursday, January 19, 2012, by Board President Gary A. Gilot, with Board Member Donald E.
<br />Inks and Interim Member Kathryn Roos present. Also present was Attorney Larry Meteiver.
<br />Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of
<br />items presented by the public and by City Staff.
<br />Board members discussed the following items from that list.
<br />- Bid Award Extension — Universal - Nestable Refuse Containers
<br />Mr. Matt Chlebowski, Central Services, stated this bid was awarded to Pyramid
<br />Equipment on December 6, 2010. At that time, Pyramid was required to honor their bid
<br />price for twelve months. Mr. Chlebowski noted it is well beyond that date now, but
<br />Pyramid has provided a letter agreeing to extend the pricing to February 15, 2012. Mr.
<br />Gilot stated these are replacements due to inventory shrinkage from loss and damage. He
<br />added that they have been scouting scrap yards and recovering up to fifty (50) containers
<br />at a time due to people using them to haul scrap.
<br />- Bid Award Extension — Police Patrol Vehicles
<br />Mr. Jeff Hudak, Central Services, stated this bid was awarded March 14, 2011 to Amell
<br />Chevrolet, with the intention of holding the bid price. He noted Amell has supplied a
<br />letter confirming they will honor that bid price. Mr. Gilot noted this will avoid price
<br />increases, and is good as long as the funding is available. Mr. John Murphy, Finance,
<br />stated it is; he just has to do some adjusting because these are lease /purchases. Mr. Gary
<br />Horvath, Police Department, stated there are 260 sworn officers, and they try to get six to
<br />seven years out of each car. He noted there are a lot of cars making their ten year mark.
<br />- Bid Award Extension - Cargo Vans
<br />Matt Chlebowski, Central Services, informed the Board that this bid was awarded on
<br />June 25, 2011 and the vendor, Jordan Ford has provided a letter stating they will honor
<br />their original bid price of $19,710.00 each for two additional vans; one for Water Works
<br />and one for Wastewater. He stated that Wastewater was looking at getting a truck, but
<br />found these vans would work better for their purpose and save fuel. Mr. Gilot asked Mr.
<br />Al Greek, Wastewater, to put together a spreadsheet to show initial cost versus fuel
<br />' saving over the life cycle. Mr. Greek stated they will use the van for the CSO manager to
<br />haul cones and tools and equipment. He noted this keeps everything covered and secure.
<br />Mr. Hudak stated Wastewater will save a lot in fuel replacing a full size automatic drive
<br />van with these vans.
<br />Resolution No. 06 -2012 — Accepting the Donation of Gates Property
<br />Mr. Bill Schalliol, Economic Development, stated this donation is related to the
<br />Veteran's Administration project. Three properties are being donated to the Board of
<br />Works, who will in return, transfer them back to Redevelopment. Mr. Inks noted that
<br />Redevelopment can't buy or accept the property. Mr. Gilot explained the Board of Works
<br />is the owner of public right -of -way property.
<br />Addendum to the Master Agency Agreement — Redevelopment Commission
<br />Mr. Bill Schalliol, Economic Development, stated this addendum authorizing the Board
<br />of Works to process the bid documents for the 2012 Coveleski Stadium Rehabilitation
<br />Improvements, will pull all of the first parts together. He noted the Park Board approved
<br />their Addendum last week. Mr. Dave Rafinski, Consultant, Wightman Petrie, stated this
<br />rehabilitation includes some items that were originally in the master plan and are now
<br />coming to fruition. He stated the first part of the plan is to redesign the team store and
<br />place it in the synagogue. He noted the building is deteriorating by sitting empty and they
<br />want to utilize it and make it part of the Stadium property. That portion, he noted, would
<br />cost about $498.000.00. Another part of the plan, Mr. Rafinski stated, is design of
<br />outdoor suites on the first and third base side. He noted seating will be removed and the
<br />' flooring extended out, with a temporary railing that can be removed to make one (1)
<br />large suite, or used as two (2) suites. Mr. Inks asked if these are being sold on a season
<br />basis, or per game. Mr. Rafinski stated he was not sure. Also being renovated is the
<br />Executive Suite, located in the current press box area, he stated. They will be converting
<br />four radio rooms to suites, bringing outdoor seating to this suite. There will be an entire
<br />folding glass wall that will give an open air feel to the suite. Mr. Mark Neal, Controller,
<br />asked how the changes will affect the capacity of the Stadium. Mr. Rafinski stated he was
<br />not sure, but his guess is it's going to go down a little. New seating being installed will
<br />take up more room, so some seating will be lost, approximately one - hundred (100) seats,
<br />he guessed. Additional work, Mr. Rafinski stated, will be painting and maintenance of
<br />existing out buildings that are falling apart, and changing the field fagade to brick veneer.
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