09-12-18 Personnel and Finance (#8)

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410 CITY OF SOUTH BEND I OFFICE OF THE CLERK their role in the neighborhoods and the budget dollars they directly oversee, and compare that to like-folks in the City, they are significantly underpaid. Those positions have proposed increases of ten percent (10%). Also, ten percent (10%) increases for both our Director of Facilities and Grounds and our Director of Experience. The director level title hasn't been consistent in terms of pay. We try to look at how much budget they oversee, how much risk is involved, so in terms of the experience director who oversees marketing and development, doesn't have as much responsibility as someone like John Martinez who oversees the entire physical plant of our property and parks. We're trying to look at that City-wide as well. At the end of the day, the net impact to the entire #201 budget is only a point seven percent (.7%) increase due to some of the work we're able to do. The idea is that we're going to have a continued focus on cost recovery. You've seen my pyramid that I preach that shows the bulk of the things we offer are free, but as we work our way up the pyramid, we try to recover some costs for smaller things like camps or athletic leagues, and even greater costs like golf or the fitness center, and even things like concessions where we try to make money to offset funds of other things. The target has been forty percent (40%) by the end of 2019, and we're still on track for that. That represents an effort over the three (3)-year period of about$500,000, so we're really pleased to get there. That puts us right around the industry standard. He continued, We're also seeing a projected increase in property taxes come in at about$600,000 more than last year. Donations have about a $100,000 increase over last year, and then we have some grants coming our way, around $1.6 million. In terms of the allocation side, we saw an increase in the IT allocation that is directly related to some unique software we will be getting for facilities management. It is our portion of the City-wide software that will help us track maintenance logs, warranty information, service logs and work orders, and house all of that electronically. We're increasing our data plan so folks in the field can catalogue those things in real time as well as increase communication efforts. We're also going to continue to add wireless. We just celebrated the opening of the Click SB Center at the Martin Luther King Center in partnership with IT and the St. Joseph County Library. We'll be running MetroNet out to the Charles Black Center to do the same thing, and continue to expand wireless capacities throughout our parks. Then we saw an increase on the admin insurance payroll side. Most of that is because we had a reprieve that was not phased in.Now that we're focusing on our cost recovery,we're off our reprieve, so we're paying our own way. We're suggesting that we hire a dedicated engineering individual to be on the Public Works team to help with all of these projects that are going on. We are looking at what it takes to hire a third (3`1)-party engineer to inspect all of these projects that are underway because there is a significant cost savings to have that person on staff. He went on, This will be the second (2nd) year of an increase in the amount of resources going to the Youth Scholarship Fund. That now totals $65,000 annually to ensure that money is no object to people that want to participate in our programs. We also said we would do five(5)years' worth of deferred maintenance projects out of our Capital Fund, so this is in bond money or otherwise. This is money that we built up, but not in a reverting fund. That will go to things like the City Cemetery and the neighborhood parks,pavilions,picnic tables and athletic equipment.Finally,My SB Parks and Trails. We are proposing the spend down our Capital Reserves to the tune of just over $2 million. You'll see on our budget sheets that we're going to be in a deficit of$2 million. Our Capital Reserve remains healthy, but we had over $2 million above and over where we expected to be on capital reserves from the past few years, so we're going to spend that on some of the projects we have going on right now, particularly on Howard Park. The transfers in will be about$400,000 more than what we had in the past,that's getting repaid from our partnership with EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 227W.Jefferson BvldISouth Bend,Indiana 466011p574.235.92211f574.235.9173ITTD574.235.5567 www.southbendin.gov 18